May 5, 2008 update
Offer Letter Format
for Non Tenure Track Position
- Offer the position in a specific department, school, or college
at the base salary with beginning and ending dates. Note that the
appointment is subject to approval.
On the recommendation of the DEPARTMENT and subject to formal approval by the Senior Vice President for Academic Affairs, I am pleased to offer you a position as RANK in the Department of _______________ in the College of __________ at the University of Houston. The salary will be $_______ for the period of _______________ to ______________.
- Specify that the position is not on the tenure track and will
not accrue time toward tenure. Include DOE certification requirement.
This is a non-tenure track position that will accrue no time toward tenure at the University of Houston. This position carries with it no expectation of renewal beyond the specified time period. Continued employment and the possibility of reappointment are contingent upon the required approvals, the availability of funding, an annual review, and a continued need for the position within the department.
To comply with U.S. Department of Education guidelines, this offer is void if you affirm on the Non Tenure Track Faculty Employment Acceptance Form that you have ever been convicted of or pled nolo contendere or guilty to, a crime involving the acquisition, use, or expenditure of Federal, State, or local government funds; or if you have ever been administratively or judicially determined to have committed fraud or any other material violation of law involving Federal, State, or local government funds.
- Include any appointment contingencies.
This offer is contingent upon receiving transcripts showing all of your degrees before you begin employment at the University of Houston.
This offer is contingent upon enrollment. In the event these courses do not have the minimum enrollment required, your salary will be commensurate with the number of classes that you teach.
- Specify the person's responsibilities during the term of employment.
Your responsibilities will include teaching one graduate and two undergraduate courses during the fall semester and four undergraduate courses in the spring semester. (Name the course(s) if known.)
- Include University of Houston Legal Requirements and Assurances
sheet and forms, including the following wording:
"As the University of Houston complies with the Immigration Control and Reform Act, all appointments are contingent upon proof of eligibility to accept employment in the United States. Documentation of eligibility must be provided within 72 hours of employment."
"The State of Texas requires that all faculty who have contact with students complete the Primary Spoken Language of Teaching Personnel Self-Declaration section of the Faculty Employment Acceptance form. Please return this form with your letter of acceptance."
- Ask for an acceptance letter or signature indicating acceptance
on the offer letter.
I share the enthusiasm of my colleagues in DEPARTMENT at the prospect of your joining us. Your participation in the academic and scholarly activities of the department will contribute to the growth and development of the college. I look forward to receiving your acceptance letter within ___ weeks of receipt of this letter (OR by _____).
It is important to note that a faculty member may not be appointed to a tenure track position without a national search. Therefore, if a decision is made to move a faculty member from a non-tenure track position to a tenure track position, a search must be done before the appointment will be approved. In the event that the non-tenure track faculty member was originally hired as the result of a national search, another search will not be required.