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UHS PeopleSoft Student Administration

Security Manual V89.3

4.11.08

(See Campus Security Administrator Contact List, bottom of this page.)

Where to send Student Administration Security Access Forms:  

  • Please submit Security Access Forms to the Campus Security Administrators. They will review the form, indicate any additional roles that need to be assigned by System Security, then scan the form and upload it into the SA production system. 
  • System Security will retrieve the form electronically and process the request, granting “Role” level security.  Once System Security is granted, the online form status will be updated to a routing status for “Row” level (institution security) to be granted and an email will be sent to the Campus Security Administrators. The Campus Security Administrator will retrieve the form and perform the security grants based on department business policies.  Once they have finished this task the security form is marked complete.  The form can be viewed at any time to review the status. 
  • Upon security setup completion (Role and Row) the Campus Security Administrator will notify the user that their account has been set up and is ready to use.

 

General Rules and Responsibilities:

  • The UHS Student Administration Access Form is required to add or remove access to the UHS Student Administration System. Student Administration System access cannot be granted until the requester has an active EMPLID. The EMPLID gets created by HR during the hiring process.  Student ID’s are created automatically once they are input into the system with the necessary data.  Student workers will use their Student ID as their PeopleSoft Operator ID.
  • A unique UHS Student Administration System Operator ID is assigned to each person. Operator IDs and passwords are not to be shared with others.  Operator ID’s are the same as your emplid.  If you are a new employee, the password will be the date of birth with a 4-digit year.  If you are an Applicant, a randomly generated password will get created and the admissions office will send out notification to let the student know what the new ID and password is.   You may use the “Forgotten Password” link to reset password as needed.
  • Security Access Form - The PeopleSoft Student Administration Access form V8.9 and the Confidentiality Statement are required to gain access to the system. The pre-requisite training class required for all users is Intro to PS Online and Viewing & Working with Student Information.
  • Link to the PeopleSoft Training Sessions:
    http://www.uh.edu/peoplesoft/sessions.html
  • All UHS Student Administration System users are required to change their password every 90 days.
  • UHS Student Administration System passwords are case sensitive.  The password must be at least ten (10) characters in length and contain at least (1) number.
  • After three (3) unsuccessful attempts to sign on to the UHS Student Administration system, the Operator ID will be locked out.  If this happens, please call the IT Help Desk.
  • Users who have setup their forgotten password hint can click on the Forgot Your Password? link on the UHS Student Administration System and receive a new password by email. The email account that would receive notification will be the UH email account or the preferred email account on the personal data page.
  • Users who cannot receive a new password by email because their operator ID is inactive, they have not setup their forgotten password hint, or they have not established their email address in the UHS Student Administration System should call the appropriate campus help desk.


Required Security Form for

PS Student Administration Access:

All staff and administrative end users must complete and submit the two-page PeopleSoft Student Administration Security Form in order to gain access to the new Student Admin system. The directions are at the top of the first page of the form.

(Note: you do NOT need a Cougarnet account.)

Click to download Security Form:


PeopleSoft 8.9 Security Form UH-SAPRD V89.7

7.30.08

______________________________________________________

 

 

 Imaging System

Required Security Form for PS Access:

 

For access to the UH Imaging System, you must first fill out and submit the following security form.

Click to download Imaging Security Form:

UHPRD Imaging System Access Form v.1

4.11.08

 

Link to Imaging System log in:  https://my.uh.edu:7025/psp/uhprd/?cmd=login

_____________________________________________________________________

 

Campus Security Administrator Contact List
 


UH Main Campus
Campus Community:

All requests to Campus Community functionality must be approved by Jackie Chaney.

Jackie Chaney, Director Campus Community, PeopleSoft Project Application Lead

jechaney@central.uh.edu
713-743-8135

Victor Villareal, Student Admissions Campus Security Administrator

vcvillar@central.uh.edu
713-743-4123

Susie Winters, ERP Application Administrator/System Security

kswinters@central.uh.edu
713-743-5739
 

Student Records:

Libby Barlow, Interim Registrar

ebarlow@central.uh.edu
713-743-0644

Cassandra Heavrin, Interim Associate Registrar

cheavrin@central.uh.edu
713-743-9028

Nhi Nguyen, PeopleSoft Project Application Lead

ngnguye2@central.uh.edu
713-743-8549

Student Financials:

Gene Gillis, Director Student Financials

glgillis@central.uh.edu
713-743-5886

Chris Durham, Manager Student Financials

cjdurham@central.uh.edu
 

Financial Aid:

Siddiqua Hussain, Financial Aid Campus Security Administrator

sahussa4@central.uh.edu
713-743-9095

Lew Herring, Financial Aid Campus Security Administrator

rlherring@central.uh.edu
713-743-9090

Charita Hampton, PeopleSoft Project Financial Aid Application Lead

champton@central.uh.edu
713-743-8536

Admissions:

Josephine Anderson, Director Student Admissions

janderso@central.uh.edu
713-743-9597

Jeff Fuller, Student Admissions

jdfuller@central.uh.edu
832-842-9047

Victor Villareal, Student Admissions Campus Security Administrator

vcvillar@central.uh.edu
713-743-4123

Alicia Gantt, PeopleSoft Project Application Lead

agantt@central.uh.edu
713-743-9642

Query Security, Institution Reporting, Coordinating Board Reports:

All requests for this functionality will require Katina McGhee’s approval.

Katina McGhee, Director, PeopleSoft Project

kmcghee@central.uh.edu
 

Susie Winters, ERP Application Administrator/System Security

kswinters@central.uh.edu
713-743-5739
 
UHV Security Administrators and Business Owners
Trudy Wortham, Registrar, Campus Security Administrator/Admissions & Records  

worthamt@uhv.edu


Carolyn Fritz, Records Coordinator, CSA backup                                                                   

fritzc@uhv.edu


Carolyn Mallory, Director of Financial Aid, Financial Aid Security Administrator                  

malloryc@uhv.edu


Lois Lemke, Bursar, Student Financials Security Administrator                                    

lemkel@uhv.edu


Gail Harrington, PeopleSoft Project Team Application Lead                           

gpharrin@central.uh.edu
 
 
UHCL Security Administrators                               
Sarah Ener, Clear Lake Campus Security Administrator         

ener@uhcl.edu


Cynthia Ustoy, Clear Lake PeopleSoft Administrator               

ustoyca@uhcl.edu
 
 

 
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