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Bylaws

To: Faculty of the Katherine G. McGovern College of the Arts
From: Karen Stokes, Chairperson College Bylaws Committee
Date: April 11, 2017
Dear Colleagues:
In an effort to be transparent, I would like to outline the process that was used for creating
the attached proposed Katherine G. McGovern College of the Arts Bylaws (draft).
1. A CoTA Bylaws Committee was formed by Dean Andrews in Fall 2016. The
members included 2 professors from each academic unit in our college: School of
Art: Michael Ray Charles, Beckham Dossett; School of Music: Erin Hansen, Timothy
Hester; School of Theatre & Dance: Jim Johnson, Karen Stokes. In the first Bylaws
meeting, the committee elected a chairperson.
2. Chairperson background regarding Bylaws: I served on Faculty Governance
Advisory Committee (FGAC) in CLASS from 2009-2013, and was Chair of FGAC from
2011-2013. During my time as chairperson, FGAC undertook the process of
amending Bylaws for CLASS, which had seen no revisions or amendments in over
seven years. CLASS faculty passed four proposed Bylaws amendments in Spring
2013, updating Bylaws to align with current best practices.
3. The CoTA Bylaws committee met seven times in two-hour sessions between
November 2016-February 2017. We worked on the document line-by-line, with
forward and backward action as needed to address structural logic within the
document.
4. The Bylaws Committee worked with the following concepts:
• Assure alignment with the University Faculty Handbook
• Include relevant structure/information from the CLASS Bylaws
• Assure shared faculty governance within the College
• Streamline information
• Include information for tenure & promotion process*
• Overarching goal: Provide sufficient structure and flexibility to allow the College to
operate with fair practices and cohesion
Both Dean Davis and Associate Dean Bertram have reviewed this draft. We now request a
faculty review for discussion and feedback. When the faculty review has been satisfactorily
addressed, we will move to a faculty vote on the document.
Thank you in advance for your review of the proposed Bylaws.
Sincerely,
* P&T info included as an addendum to the Bylaws in order to maintain a streamlined structure within the
central content of Bylaws. In the addendum, please note that the “three to six external reviews” is currently
under review at the University level. Once this has been confirmed, we will align with university number.
Professor Karen Stokes, Chairperson Bylaws Committee

 

 

 

 

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Bylaws

 

Approved by College Faculty TBD

 

 

Table of Contents

 

  • The College
    • Name
    • Purpose of the Bylaws
    • Purpose of the College
  • Constituents
    • Degree-Granting Units
    • Non-Degree-Granting Units
  • Administration
    • The Dean
    • The Associate Dean
    • The Dean’s Cabinet
  • The Schools and Professional Programs
    • School and Program Bylaws
    • Appointment of Directors
    • Review of Directors
  • Faculty
  • Governance
    • Faculty Meetings
    • Committees
      1. Faculty Governance Committee
      2. Undergraduate Curriculum Committee
      3. Graduate Curriculum Committee
      4. College Promotion and Tenure Committee
      5. Grievance Committee
      6. Faculty Awards Committee
    • Amendments

 

 

  • The College

 

  • Name

The name of the organization shall be the Kathrine G. McGovern College of the Arts at the University of Houston. At times it shall be referred to as “College” in these Bylaws.

 

  • Purpose of the Bylaws

The purpose of the Bylaws is to establish the policies, procedures, and organizational structure for faculty governance in the College of the Arts.

 

  • Purpose of the College

To serve our community through the arts, and to be a leader in artistic disciplines regionally, nationally, and internationally.

 

  • Constituents

 

  • Degree-Granting Units

The degree-granting units of the College shall be the School of Art, the Moores School of Music, the School of Theatre & Dance, and the Master of Arts in Arts Leadership Program.

 

  • Non-Degree-Granting Units

The non-degree-granting units shall be the Blaffer Art Museum, the Center for Arts and Social Engagement, and the Cynthia Woods Mitchell Center for the Arts.

 

  • Administration

 

  • The Dean
  1. The Dean shall be appointed as a tenured full professor within the College.
  2. The Dean is the Chief Administrative Officer of the College and shall:
    1. direct the College in such a manner as to fulfill its purpose;
    2. administer the affairs of the College in accordance with its policies and those of the University;
    3. oversee the College budget and make available a summary of the College’s budget to the College faculty;
    4. oversee and approve the hiring or appointment of College personnel in consultation with the Dean's Cabinet;
    5. ensure personnel receive written expectations for their position at the time of hire or appointment;
    6. oversee the evaluation of College personnel;
    7. oversee the merit review process and salary adjustments;
    8. act as a representative of the College to the University and beyond;
    9. ensure the College’s standards of faculty performance in the areas of research, creative activities, teaching, and service are maintained at a level appropriate to the mission of the University;
    10. call and preside over meetings of the College’s faculty, as per Article 6 Section 1;
    11. provide to College faculty and committees information to aid in fulfilling their responsibilities;
    12. appoint ad hoc committees as necessary.
    13. The Dean shall be regularly evaluated in accordance with University policy.

 

  • The Associate Dean
  1. The Associate Dean shall act as the second highest official of the College and shall:
    1. report to the Dean;
    2. preside over Dean's Cabinet and College faculty meetings in the absence of the Dean;
    3. assist the Dean in his or her administrative responsibilities;
    4. assume the role of Acting Dean in the event of the Dean’s inability to perform his or her duties, a role which shall be revoked upon the Dean’s return to full ability.
  2. Evaluation

The Associate Dean shall be evaluated annually by the Dean.

 

  • The Dean's Cabinet
    1. Composition

The Dean’s Cabinet shall be composed of eleven (11) members who represent the constituency of our college:

  1. the Dean;
  2. the Associate Dean;
  3. the Director of the School of Art;
  4. the Director of the Moores School of Music;
  5. the Director of the School of Theatre & Dance;
  6. the Director of the Dance Program;
  7. the Director of the Master of Arts in Arts Leadership Program;
  8. the Director of the Blaffer Art Museum;
  9. the Director of the Center for Arts and Social Engagement;
  10. the Director of the Cynthia Woods Mitchell Center for the Arts;
  11. the Director of Interdisciplinary Initiatives.
  1. Responsibilities

The Dean’s Cabinet shall act as the primary body of advisors for the Dean in his or her execution of College business; it shall:

  1. meet a minimum of once a month, with the potential for the Dean to call additional meetings;
  2. represent their constituency within cabinet meetings;
  3. communicate directly with their constituencies regarding information within Cabinet meetings;

 

  • The Schools and Professional Programs

 

  • School and Program Bylaws
    1. School Bylaws must align with the supremacy of provisions in the following order:
      1. Applicable federal and state law;
      2. University policy;
      3. College Bylaws.
    2. Schools must maintain up-to-date Bylaws that are consistent with the Bylaws of the College.

 

  • Appointment of Directors
    1. The Dean, in consultation with the School faculty, shall decide when a search for a Director will be initiated and whether the search will be an external one or restricted to current University faculty members.
    2. In external searches for a Director, all procedures for appointment of new faculty or staff must be followed.
      1. the Dean, in consultation with the School faculty, will appoint a search committee, of which the majority shall be from the searching school or program;
      2. the Dean shall appoint a committee chair;
      3. through a faculty governance process, the search committee will recommend one or more candidates to the Dean;
      4. the Dean has the prerogative to request a further search;
      5. the Dean appoints his or her choice of Director to a three-year renewable term.
    3. A search within current university faculty will be governed by School Bylaws and the following conditions:
      1. the School faculty elects a candidate for Director;
      2. the Dean appoints his or her choice of Director to a three-year renewable term.

 

  • Review of Directors
    1. The Dean shall review the administrative performance of the Directors in the Annual Performance Review. The performance of the Directors as members of the faculty will be evaluated annually by School faculty, in accordance with School policies and procedures.
    2. Directors will undergo a comprehensive evaluation of their administrative performance every three years, which will be conducted in the following manner:
      1. the Faculty Governance Committee shall administer an assessment of each Director in the fall of the third year of the Director’s term of office. This anonymous electronic assessment shall be completed by eligible School faculty through the University Learning and Assessment Services office, which will distribute the compiled results to the School faculty and the Dean prior to the end of the fall semester;
      2. the Dean shall use this assessment to evaluate the Director.
    3. If a Director decides not to continue in the position, no third-year evaluation will take place.
    4. In the event that a Director is deemed unfit to continue in his or her role, the Dean may remove the Director.

 

  • Faculty

 

Faculty categories and voting shall follow the University of Houston Faculty Handbook.

 

  • Governance

 

  • Faculty Meetings

The College faculty shall meet at least once per semester. The Dean shall preside over these meetings and has the power to call special meetings of the faculty in addition to the mandated meetings. No vote may be taken in the absence of a quorum. Quorum shall be five (5) voting faculty members per School, for a total of fifteen (15). Proposed agenda items shall be collected by the Dean’s office, compiled, and distributed among the faculty one week prior to the meeting. The procedures for faculty meetings are as follows:

  1. faculty meetings shall be administered via Robert’s Rules of Order;
  2. prior to the first meeting of the academic year, the Dean will appoint a parliamentarian/secretary to serve for any and all meetings of the faculty;
  3. the Dean’s office will send a draft of the meeting’s minutes to the faculty within a week, which will be voted on for approval at the next meeting;
  4. in the event that agenda items requiring a vote are not completed, or that a quorum is not met, these items may be addressed via an electronic ballot within two weeks of the meeting.

 

  • Committees

College committee members shall be selected by Schools to begin their term on September 1. The committees of the College shall be as follows:

  1. Faculty Governance Committee
    1. Membership

The Faculty Governance Committee shall include two tenured or tenure-track members per School elected by the School faculty. Members of the Dean’s Cabinet shall be excluded from consideration. Committee members shall serve two-year staggered terms, with a maximum of two consecutive terms. The Committee shall elect its Chair for the following year at the final spring meeting.

  1. Responsibilities

The Faculty Governance Committee shall serve in an advisory capacity to the Dean, representing the faculty of the College, and shall meet a minimum of twice per semester. This Committee provides the framework for an active partnership between faculty and administration in formulating recommendations and policies affecting the academic community. The Committee will conduct Director elections and evaluations, review College Bylaws on an annual basis, conduct faculty voting on proposed amendments, and review the College budget on an annual basis.

  1. Undergraduate Curriculum Committee
    1. Membership

The Undergraduate Curriculum Committee shall consist of two members of the faculty of each School. The members of the Committee shall elect a Chair at the first meeting.

  1. Responsibilities

The Undergraduate Curriculum Committee shall recommend to the Associate Dean undergraduate courses, School curricula, options, degree requirements, and other pertinent information normally included in the catalog. Recommendations on curricular matters will normally originate in the Schools or special committees. Such matters as core curriculum, continual review of general curricula for content, and development of interdisciplinary undergraduate programs will be considered by the Committee. The Committee will track proposals throughout the University approval process.

  1. Graduate Curriculum Committee
    1. Membership

The Graduate Curriculum Committee shall consist of two members of the faculty of each School. The members of the Committee shall elect a Chair at the first meeting.

  1. Responsibilities

The Graduate Curriculum Committee shall recommend to the Associate Dean graduate courses, School curricula, options, degree requirements, and other pertinent information normally included in the catalog. Recommendations on curricular matters will normally originate in the Schools or special committees. Such matters as continual review of general curricula for content and development of interdisciplinary graduate programs will be considered by the Committee. The Committee will track proposals throughout the University approval process.

  1. College Promotion and Tenure Committee
    1. Membership

The membership of the College Promotion and Tenure Committee shall be comprised of two full professors from each School, serving two-year staggered terms. The Chair shall be elected at the first meeting of the academic year.

  1. Responsibilities

The Committee shall serve as an advisory committee to the Dean for promotion and tenure and other personnel issues as required. A Committee member from a candidate’s School shall recuse him- or herself from discussions and votes on that person’s candidacy. The candidate may invite the Director of his or her School to name a faculty colleague representative of the candidate’s choice to provide information to the Committee.

  1. Grievance Committee
    1. Membership

The membership of the Grievance Committee shall be comprised of two tenured professors from each School, serving two-year staggered terms, for a maximum of two consecutive terms. The Chair shall be elected at the first meeting of the academic year, and shall invite two students to serve as Committee members in grievance cases involving students.

  1. Responsibilities

In the event of a grievance by a faculty member or student, the Dean shall call a meeting of the Grievance Committee. The Committee, in both hearings and appeals, shall follow the procedure listed in the University of Houston Faculty Handbook. The Committee shall then recommend specific actions, if any, to the Dean. Committee members shall recuse themselves in the event of a perceived conflict of interest.

  1. Faculty Awards Committee
    1. Membership

The Faculty Awards Committee shall be comprised of the Associate Dean as a non-voting member and one representative from the faculty of each School of the College.

  1. Responsibilities

The Faculty Awards Committee shall administer the annual process for the selection of all research, teaching, and other College awards.

 

  • Amendments

Proposed amendments shall be distributed at least one week before a College faculty meeting. After discussion at the College faculty meeting, there shall be a two-week comment period. The amendments may then be adopted through an electronic vote of eligible faculty members within two weeks of the close of the comment period.

 

 

 

ADDENDUM: Promotion & Tenure Procedures

 

Section 1. Annual Reviews and Pre-Tenure Reviews of Tenure-Track Assistant Professors

 

  1. Every tenure-track faculty will be reviewed annually by the School Director or appropriate administrator according to School procedures. The Director will provide the faculty member with a written summary of the review.

 

  1. A full pre-tenure review normally occurs in the tenure-track Assistant Professor’s third year. Eligible faculty in the School will conduct a comprehensive review of his or her record of (a) scholarship, creative work, and/or performance; (b) teaching; and (c) service to the university, community, and/or profession for the purpose of assessing progress toward tenure. Following School procedures, the School Director will conduct an independent review and write a letter to the faculty member discussing strengths and weaknesses of the pre-tenure portfolio. This letter will be forwarded to the Dean of the College and placed in the candidate’s personnel file. This letter will play a critically important role in the promotion and tenure review.

 

 

Section 2. Procedures and Criteria for Tenure and Promotion to Associate Professor in the College of the Arts

 

  1. All College and School policies and procedures must comply with the Provost’s annual Promotion and Tenure Guidelines.

 

  1. Mandatory review for tenure and promotion will take place no later than the sixth year of a tenure-track Assistant Professor’s appointment, unless the candidate received an extension of the probationary period under the provisions of the University of Houston Faculty Handbook.

 

  1. Each School shall develop and make available to faculty members, upon their appointments, written criteria for tenure and promotion consistent with University and College policies.

 

  1. Candidates for tenure and promotion to Associate Professor, which normally occur together, are responsible for the timely submission of tenure and promotion materials consistent with the criteria of the School, the College, and the University. Additionally, School Directors shall solicit three to six external reviews of the candidate’s materials from well-qualified senior scholars. To the extent allowed by law, external reviews are to be treated as confidential and are intended to be read only by the reviewing Committees and University administrators or faculty involved in the review process. Candidates will not be shown nor have access to external letters as part of the promotion and tenure process.

 

  1. Successful candidates for tenure and promotion to Associate Professor shall demonstrate excellence in (a) scholarship, creative work, and/or performance, (b) teaching, and (c) service to the university, community, and/or profession as appropriate to the particular discipline. The awarding of tenure shall be based on the candidate’s serious and significant contributions in scholarship, creative work, and/or performance; the promise or achievement of a national or international reputation in his or her field; and the expectation of continued excellence in all areas throughout the candidate’s career.

 

  1. Only tenured faculty in the School may vote on the granting of tenure and the promotion to Associate Professor. All deliberations are conducted in confidence. The School Committee shall provide a written report evaluating the candidate’s scholarship, creative work, and/or performance, teaching, and service, including a recommendation based on the majority of votes cast. The School Director shall provide an independent written report with his or her recommendations and assessment of the candidate’s record. Copies of these reports shall be made available to the candidate; the reports shall not reveal the identity of the external reviewers. These reports will be submitted to the College Tenure and Promotion Committee for review as part of the candidate’s portfolio.

 

  1. The College Tenure and Promotion Committee shall review the candidate’s tenure and promotion materials, external review letters, the School’s recommendation, and the School Directors’ report and shall make written recommendations to the Dean, based on the majority of votes cast, regarding promotion and tenure as well as the continuance of faculty members in the College according to University procedures, School criteria, and College standards. The Dean shall make an independent evaluation of the candidate’s portfolio and provide a written report and recommendation. The reports of the College Committee and the Dean will be included in the portfolio, and the entirety will be submitted to the Provost’s Office for review at the University level. A copy of the Committee’s and the Dean’s reports shall be made available to the candidate; these copies shall not reveal the identity of the external reviewers.

 

 

Section 3. Procedures and Criteria for Promotion to Full Professor in the College of the Arts

 

  1. All College and School policies and procedures must comply with the Provost’s annual Promotion and Tenure Guidelines.

 

  1. Each School shall develop and make available to faculty written criteria for promotion to Full Professor consistent with University and College policies.

 

  1. Candidates for promotion to Full Professor are responsible for the timely submission of promotion materials consistent with the criteria of the School, the College, and the University. Additionally, School Directors shall solicit three to six external reviews of the candidate’s materials from well-qualified senior scholars. To the extent allowed by law, external reviews are to be treated as confidential and are intended to be read only by the reviewing Committees and University administrators or faculty involved in the review process.

 

  1. Successful candidates for promotion to Full Professor shall demonstrate continued excellence in (a) scholarship, creative work, and/or performance, (b) teaching, and (c) service to the university, community, and/or profession appropriate to the particular discipline. The promotion to Full Professor shall be based on the candidate’s serious and significant contributions in scholarship, creative work, and/or performance; the achievement of a national or international reputation in his or her field; and the expectation of continued excellence in all areas throughout the candidate’s career.

 

  1. Only Full Professors in the School may vote on the candidate’s promotion to Full Professor. All deliberations are conducted in confidence. In the event that there are fewer than three Full Professors eligible to undertake the Committee review in a School, additional Full Professors will be named by the Dean to the School Committee in consultation with the Director of the School. The School Committee shall provide a written report evaluating the candidate’s scholarship, creative work, and/or performance, teaching, and service, including a recommendation based on the majority of votes cast. The School Director also shall provide an independent written recommendation and report with his or her assessment of the candidate’s record. Copies of these reports shall be made available to the candidate; these copies shall not reveal the identity of the external reviewers. These reports will be submitted to the College Tenure and Promotion Committee for review as part of the candidate’s portfolio.

 

  1. In a School where the Director does not hold the rank of Full Professor, the Dean shall appoint a Full Professor from the School, or from another School if there are no Full Professors in the School at issue, to oversee the School’s deliberations regarding a candidate’s promotion to Full Professor and to provide an independent written recommendation and report with his or her assessment of the candidate’s record.

 

  1. The College Tenure and Promotion Committee shall review the candidate’s promotion materials, external review letters, the School’s recommendation, and the School Director’s report and shall make written recommendations to the Dean, based on the majority of votes cast, regarding promotion to Full Professor. The Dean shall make an independent evaluation of the candidate’s portfolio and provide a written report and recommendation. The reports of the College Committee and the Dean will be included in the portfolio, and the entirety will be submitted to the Provost’s Office for review at the University level. A copy of the Committee’s and Dean’s reports shall be made available to the candidate; these copies shall not reveal the identity of the external reviewers.

 

 

Section 4. Reconsideration of Tenure and Promotion Decision

 

  1. In cases of a negative recommendation, candidates for tenure and promotion to Associate Professor or for promotion to Full Professor are entitled to a reconsideration of the decisions of the School Committee, the School Director, the College Tenure and Promotion Committee, and the Dean. Reconsiderations are limited to errors of fact and procedure.

 

  1. Each School shall establish procedures for reconsideration. School reconsiderations normally occur before the deadline for portfolio submission to the College.

 

  1. A candidate requesting a reconsideration of the College Tenure and Promotion Committee’s decision must submit a written notification of this request to the Committee Chair within five days of receiving the Committee’s report. No later than five days thereafter, the candidate must provide to the Committee any new evidence or evidence to rebut statements made. When the candidate meets with the Committee, the candidate may invite the Director of his or her School or another faculty colleague to provide information to the Committee.

 

  1. A candidate requesting a reconsideration of the Dean’s decision must submit a written notification of this request to the Dean within five days of receiving the Dean’s report. No later than five days thereafter, the candidate must provide any new evidence or evidence to rebut statements made. When the candidate meets with the Dean, the candidate may invite the Director of his or her School or another faculty colleague to provide information to the Dean.

 

 

Section 5. Annual Merit Reviews and Post-Tenure Reviews

Schools shall develop their own procedures and criteria for both the annual merit reviews and post-tenure reviews, subject to the approval of the Dean. Directors shall forward to the Dean the outcomes of annual merit and post-tenure reviews.

 

Section 6. Faculty Leave as Related to Scholarship, Creative Work, and/or Performance

In the College of the Arts, faculty members must engage in projects that contribute to their profession and that help them achieve tenure, promotion and national and international prominence. Such faculty members are exempt from the University policy limiting such activities to one day per calendar week. The School Director and the Dean shall evaluate requests for leave on a case-by-case basis to ensure that the project benefits the faculty member, and that the workload of other faculty in the School is not adversely affected.