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Policies and Guidelines

Disposing of Hardware

Last Updated: April 15, 2011
Reviewed: January 8, 2010


To achieve optimal efficiency and effective use of the technology in the workplace, a department must have a plan for the disposal of hardware.


Departmental management, technology staff, and users.

Process Overview

  1. Review and follow Property Management's policy on the Disposal of Excess Equipment for guidance on the disposal of capitalized assets valued at less than $25,000.
  2. Retire hardware according to your department's predetermined hardware refresh schedule.
  3. Refer to the recommended sanitization process for the disposal of excess equipment that addresses:
  4. Read and follow the Recommended IT Practices, Old Computing Equipment
  5. Transfer equipment according to Property Management and the State of Texas policy on property disposal.

NOTE: Care must be taken to ensure that hardware is disposed of appropriately and in a manner that ensures confidential data is not inadvertently left on systems.