Last Updated: April 15, 2011
Reviewed: January 11, 2010
To achieve optimal efficiency and effective use of the technology in the
workplace, a department must have a plan for the purchase of software.
Departmental management, technology staff, and users.
- Conduct a software needs assessment:
- Consider your department's software needs in terms of maximizing
workflow, responsibilities and resources in your unit.
- Review and follow Property Management Overview.
- Review and follow Property Management's Acquisition of Capital
- Develop departmental standards:
- Based on your needs assessment, determine software standards for
your unit. The standard should be based on the overall needs of the
department and the specific needs of each user within the department.
NOTE: The University of Houston has standards that
departments may elect to adopt. Incorporating the standards used by IT
allows employees access to user support by the central IT department.
Refer to IT Support Standards for more information.
- Document your standards and communicate them within your unit.
- Establish a mechanism to ensure software licenses are acquired to
satisfy your departmental requirements and safeguard your systems.
- Purchase software through a variety of ways:
- Software with Site Licenses - IT has acquired campus site licenses
for Microsoft and McAfee products. These products are available to
students, faculty and staff for the cost of the media. See the
Purchasing website for more information on site licenses.
- Discounted Software - IT has partnered with Purchasing to purchase
publicized software at discounted rates to campus users. See the
Purchasing website for more information.
- Other sources - Software can also be purchased at Cougar Byte, as
well as from the Texas Department of Information Resources (DIR).
- Ensure that the purchase of all software meets the requirements set
forth in SAM, "The Ethical and Legal Use of Micro/Personal Computer
- Refer to and follow the recommended guidelines for installing and
configuring software (see IT Support Standards).
- Annually review software to ensure it is consistent with your