Policies and Guidelines

Managing Record Retention

Last Updated: April 15, 2011
Reviewed: January 8, 2010

Purpose

To preserve and protect the state records of the university, a department must have a plan to store, access, and destroy university records in accordance with state guidelines.

Scope

Departmental management, technology staff and users.

Process Overview

  1. Refer to the SAM Policy, Record Retention.
  2. From creation to deletion, protect records by maintaining access restrictions for archived information.
  3. When eliminating stored information, properly delete electronic files. (See "Disposing of Hardware.")

Procedures