Planning Guide for Staff - University of Houston
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Planning Guide for Staff

Do these things now

  1. Update your contact information
  2. Talk to your supervisor about which of your duties could be completed off-campus
  3. Make a list of the tools you would need to work off campus
  4. Make sure you have an active CougarNet account and update your password
  5. Identify your departmental technology providers
  6. Complete the planning checklist below

Checklist Overview

  1. Identify the tools you will need to work off-campus
  2. Identify the files you will need to work on
  3. Maintain security practices when working off-campus

Detailed Instructions

Step 1: Identify the tools you will need to work off-campus

CougarNet Accounts

To access many UH tools, including the Virtual Private Network (VPN), you'll need a CougarNet account. If you already have a CougarNet account, update your password before you have to start working off-campus.

Virtual Private Network

To work off campus, you may need access to the UH Virtual Private Network (VPN). VPN requires an active CougarNet account. Use the list below to decide if the applications you use require VPN.

Tool Needs VPN Notes
Office (Excel, Powerpoint, Word, Access) No You'll still need VPN access to get to shared network folders.
Email.uh.edu No
Other email clients No
Voicemail No Phone; mailbox number (usually extension) and password
PASS / MyUH
(PeopleSoft)
No
Blackboard No
Home Drives
(H: Drives)
Yes Get Help Answer #405 can help you connect to your H: Drive, once you have VPN running.
On-campus Shared Network Folders Yes Get Help Answer #405 can help you connect to shared network folders on campus, once you have VPN running.
SharePoint Yes  
Web Server Yes SFTP & SSH
Remote Desktop Yes Remote computer access
for Windows users
VNC Yes Remote computer access
for non-Windows users

These UH websites do not require VPN:

Equipment

You may need special equipment to complete your duties off-campus. Your supervisor can determine what you need to maintain the same level of service. Talk to your supervisor before a situation forces you to work off-campus.

Collaboration Tools

UIT provides and sponsors multiple services to faculty, students and staff to enable collaboration whether you're on or off-campus.

Tool Needs VPN Notes
ListServ No
SharePoint Yes
Conference Bridge No For more info, see
Conferencing Off-Campus
IT Twitter No

Department-specific tools

For college/department specific software, please contact your college/department support person. For further assistance, please contact the UIT Support Center by calling 713-743-1411, or sending email to support@uh.edu.

Step 2: Identify the files you will need to work on

If you are working with files located in shared folders on the campus network, you'll need VPN installed and running on your off-campus computer. In some cases, you may be able to use remote desktop to access shared files. Contact your departmental IT support person for more information about using remote desktop to access shared files.

If the files you are working with do not contain sensitive information, you might also use a USB jump drive, burn a CD, or send yourself email with the files you need off-campus.

Step 3: Maintain security practices when working off-campus

For more about Information Security, you can visit our IT Security web site or the Texas DIR IT Security web site.