OJS Applicant FAQs

What if I forget my username and password?

Click “Login” and follow the “Forgot your username and password” instructions on the jobs.uh.edu employment site. Using the site, you will be able to reset either your password or username for immediate log-in.

To whom should I address my cover letter?
Address the letter to “Human Resources” or “Hiring Manager”.

How can I check my status for a position?

You may review the status of your application by choosing the “Your Applications” link on the jobs.uh.edu employment site anytime you log in.

I have applied for several positions and continue to not be selected…why?

It is not unusual for us to receive up to 200 applications for a given position. While you may meet the qualifications for the particular position, there may have been other applicants who met and exceeded the qualifications and/or met the preferred qualifications for the position. Typically, 5-10 applicants will be selected for interviews by departments for a given position.

How do I apply for a job?

The application process has three steps:

  1. Creating a login user name and password. This will enable you to come back and apply for additional positions as well as check on the status of a position.
  2. Creating your online application. This can be done at any time. You may also search open positions before creating the online application.
  3. Apply for a specific position using your online application.

What is the difference between an internal and external applicant?

An internal applicant is a regular full-time or part-time employee (not on-call or temporary) at the University of Houston. Internal applicants must be a regular employee in a current position for a minimum of their probationary period, and not have been the recipient of any corrective action for a period of one year. An external applicant is an individual from outside the University or someone currently working as an on-call/temporary employee at the University of Houston.

How long does it take to fill out an application online?

Approximately 45 minutes. It depends on the detail the applicant provides in the application.

Do I have to fill out an application?

Everyone who applies for a position is required to create an application which includes certain information.  Any required information is denoted with an asterisk (*). However, the more information you provide, the easier it will be to effectively evaluate your skills, abilities and qualifications.

Can I apply directly with the hiring department?

No. For audit and compliance reasons, the Office of Human Resources is the central intake point for all university openings. Only those applicants applying via the online http://jobs.uh.edu employment site will be considered.

What information should I include on my application?

Your application should fully describe all of your education, training and work experience. Ensure that all sections of the application are completed. It is very important that you provide detailed information about your qualifications and accomplishments so we can best evaluate your job application. To further describe your job duties and/or experience, you should attach a cover letter and resume. Please note, some positions do not require a resume.

What if I am not ready to fill out the application at this time?

If you do not want to complete the application at this time, please click “Cancel” at the bottom of the page. Please note, if the position is closed from the jobs.uh.edu site, you will not be able to complete the online application.

How do I save my application?

To save your application, click on the “Save” button at the bottom of any page. Completed pages will be saved and you will be able to continue entering information when you return. If you lose your Internet connection prior to completing your application, log in again and select “Your Applications” to edit your application. Please note, your application is not complete until you receive a confirmation number.

What if I have already created an application?

If you have already created an application within the http://jobs.uh.edu employment site, and wish to update your information, select the “Login” link and enter your existing username and password. Once you have logged in, you will be able to apply for positions, edit your information and review previous applications.

Will I be able to attach my resume?

After completing the online application and selecting the position for which you would like to apply, you will be asked to submit your resume and all other requested documents.

It is important to read all of the instructions carefully so that you send all of the required attachments for the position.  If you do not add the required document(s), your application will not be complete and an error message will appear. Please note, some positions do not require a resume.

May I submit my resume to be kept on file until a suitable position becomes available?

You cannot submit a resume until you apply for a specific job. There is not a general applicant pool, so you must apply for a position in order for the hiring manager to view your resume.

Should I mail a copy of my resume if I have already submitted it via the http://ND.jobs employment site?

No. We only accept resumes and applications through our job site at http://jobs.uh.edu.

Why would I have to make changes to my application?

Any time your contact information changes (address, phone number, email address, etc.) you need to make those updates to your application. If you have acquired additional skills, education, or work experience, you should update your application with this information to make sure all of your qualifications are considered by a hiring manager and selection committee. Once you submit your application for a specific position, you are unable to make changes. However, you will be able to make changes to future applications.

I am having difficulty moving on to complete my application. What is the box at the end of the application?

By checking the box at the end of the application, you are certifying that the information provided on the application is true and accurate to the best of your knowledge. This step is required for each position you would like to apply to. If the position is still posted and the closing date has not expired, you will be able to certify the application. If your application shows “incomplete” and you wish to complete your application, click the link below “incomplete” and follow the steps to complete the application. If there is no link below “incomplete” the position, this indicated the position has been closed and is no longer accepting applications. If the position is not closed, and you still cannot complete the application, please check to be sure you have attached the required documents and have answered the required questions.

What should I do if I want to apply to multiple positions?

For serious consideration, we recommend applying to those positions in which you are truly qualified. Once you have created an application in the http://jobs.uh.edu employment site, you will not be required to duplicate this information. However, you can update this information by accessing the “Edit Application” section of our website, and then clicking on the edit feature. To apply for multiple positions, simply search the site for any currently open positions by clicking “Search Jobs”.  Click “view details” of the positions to view the description.  For positions in which you are interested, click on the “Apply for this Posting” link. You will be automatically directed to the supplemental questions for the new position that you are applying for.

What if I do not own or have access to a computer?

You can submit your application and required documents from any computer with internet access (home, school, library, etc.). If you do not have access to a computer, please visit the Office of Human Resources located on the 3rd floor of McElhinney Hall from 8:00 a.m. to 5:00 p.m., Monday through Friday. Two computer stations are available in the reception area for you to view the http://jobs.uh.edu employment site.

I am having difficulty completing the online application from my home computer. What can I do?

If you are having difficulty completing the online application, please make sure that your computer is operating with Internet Explorer version 5.5 or higher.

How long can I use my application to apply for positions?

Applications remain on file as long as you are actively applying for positions. Applications can be updated at any time by using the “Edit Application” link. We recommend for you to update your application if it has been 6 months or longer since you last applied within the http://jobs.uh.edu employment site.

If I am a current University of Houston employee, do I have to submit an application?

Yes. All of our full time staff positions are required to post on the http://jobs.uh.edu site.  All interested applicants have to apply online to be considered for employment.  It is likely that you may have acquired additional skills, experience and education since you originally applied that should be considered. In addition, completing an online application ensures your qualifications and personal information will be documented and ensures accurate applicant tracking information for every position.

I missed the job closing date – can I still apply?

Once the job closing date has passed no applications will be forwarded to the hiring manager and selection committee. Please continue to visit the applicant site and apply for new jobs as they become available.

What if I am interested in a faculty position?

If you are interested in a faculty or other academic personnel appointment, please visit the Faculty Affairs page: http://www.uh.edu/provost/fac/faculty-openings/

I am a UH student looking for a job. Where should I apply?

All University of Houston student positions are listed on the Career Services website – http://www.career.uh.edu/index.cfm.  Please contact Career Services at 713-743-5100 for additional information.

What do exempt and non-exempt mean?

Fair Labor Standards Act (FLSA) is a federal law governing various pay policies including overtime pay and recordkeeping. Employees considered non-exempt from the overtime provision of the FLSA are required to keep track of hours worked and earn overtime for hours exceeding the normal 40 hour work week. Employees considered exempt from the overtime provision of FLSA are paid an annual salary and are not required to keep track of hours worked nor do they earn overtime for working more than 40 hours in a work week.

If a job was posted a few months ago and remains on the http://jobs.uh.edu employment site, is it really still open?

If a job is listed on our employment website, it is still open. Be aware that some jobs take longer to fill than others.

Checking Your Status After Applying

What happens to my application after I submit it?

You will immediately receive a confirmation number upon successfully submitting your application. If you provided your email address, you will also receive an email confirmation that your application was received.  Your resume will then be reviewed by an Employment Representative.  If you do not meet the minimum qualifications in regards to the experience and education, the system will automatically disqualify you.

How can I check my status for a position?

You may review the status of your application by choosing the “Your Applications” link on the jobs.uh.edu employment site anytime you log in.

What if I forget my username and password?

Click “Login” and follow the “Forgot your username and password” instructions on the jobs.uh.edu employment site. Using the site, you will be able to reset either your password or username for immediate log-in.

How will my application be evaluated?

When you apply for a position, if you meet the minimum qualifications, an Employment Representative will evaluate your application. Your qualifications in relation to the respective job, along with those of all other applicants, will be compared against the skills/qualifications needed for the position.  If you do not meet the minimum qualifications in regards to the experience and education, the system will automatically disqualify you.

How long does the entire interviewing process take?

The search process varies for each opening due to the high volume of applicants, so please feel free to log into your application to check the status online.

Can I schedule an interview for a position that I’m interested in applying for?

Due to the large number of applications and requests for interviews, general appointments cannot be made. Should a department feel that your qualifications match the needs of their position, you will be contacted directly for an interview.

How are job interviews arranged?

The Hiring Manager or Department will contact you if you have been selected for an interview.

If I am offered an interview, is there a way for me to go and look at the job posting?

Yes. By logging in under your user name and password, you will have access to manage your jobs. Under this section, you will be able to view the job posting for all the positions for which you applied.

Will the Office of Human Resources contact me if my qualifications match a newly opened position?

Due to the large number of inquiries that we receive, we cannot contact applicants when a position becomes available that matches their qualifications. Please visit the http://jobs.uh.edu employment site frequently for updates and newly opened positions.

How competitive is it to get a job at University of Houston?

Competition is very high for each position within the University. There are 2000- 3000 applicants who apply each week.  Please recognize that given the intense competition, it is not unusual for 100 – 200 people to apply for any one job. Typically, 5-10 applicants will be selected for interviews by departments for a given position.

Why does the system say I did not meet the minimum qualifications?

Because we receive a high volume of applications for each position, for many positions, we have applicants answer qualifying questions. These questions help us focus on those applicants who are most qualified for a position. Please apply only for those positions for which you know you meet the minimum qualifications based on the posted position description.

I have applied for several positions and continue to not be selected for an interview. I seem to meet the qualifications of the position(s), why am I not selected?

It is not unusual for us to receive up to 200 applications for a given position. While you may meet the qualifications for the particular position, there may have been other applicants who met and exceeded the qualifications and/or met the preferred qualifications for the position. Typically, 5-10 applicants will be selected for interviews by departments for a given position.

Is there someone I can call to follow up regarding my interest in the University of Houston?

Regretfully, due to the high volume of resumes we receive daily, it is not possible to respond to individual inquiries about the status of a resume or search. You will be contacted directly by a the hiring manager or department if you are selected for an interview. You may also log into the website using your username and password to check the status of your application.

Will I hear a response either way?

For all regular part-time and full-time positions, you will be contacted by the Hiring Manager or Department directly if invited for an interview.   If you are not selected for an interview, you will receive an email.  You can check your status online at http:/jobs.uh.edu