Effective September 1, 2015, all public universities in Texas will be required to use the E-Verify system for new hires and any rehires that meet federally defined criteria. E-Verify is a web-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows employers to electronically verify the employment eligibility of their newly hired employees. E-Verify does not replace the I-9 form.
What Does the E-Verify Process Look Like?
Your hiring department will ask you to come to the Human Resources Service Center at 325 McElhinney to fill out the I-9 form either electronically or on paper. Federal law requires that this be done within three days of hire. In order to complete the I-9, you must bring either a list A document or a combination of one List B and one List C document from this list. If you are a foreign national on a visa that allows employment, you must also bring your passport, I-94 card or web printout, and either an EAD card or visa status document such as I-120, I-797 or DS-2019. By Federal law, all documents must be original and unexpired.
After you have completed your I-9 a member of the HR team will put your information into the eVerify system. You do not need to be present for this step. The E-Verify system will compare your I-9 information to what is on file with the Social Security Administration and Department of Homeland Security to ensure that you are authorized to work in the United States and that your name, Social Security Number, date of birth, citizenship status, and any other non-citizen information you choose to provide your employer on the Form I-9 match government records.
If there is a data mismatch (Tentative Non-Confirmation) Human Resources will make every effort to ensure there is no data-entry error on our end. If we cannot resolve the error, you will be asked to come to Human Resources to review the infomation that we used in eVerify and give us newer documents or contest the E-Verify finding by going to the appropriate government offices to correct the problem.
A Word About Rehires
Prior to September 1, 2015, the University of Houston allowed rehires within the year without a new I-9 or with only a Section 3 update. Going forward, if an employee terminates from UH and is then re-hired, a new I-9 will need to be created if the previous I-9 was based on documents that have since expired. This is required under E-Verify. Starting September 1, a Section 3 re-hire will only be used for employees that have already been E-Verified.
Your Rights as an Employee
- E-Verify will be used for new hires and rehires only. It will not be used to verify the employment eligibility of current employees.
- E-Verify will be used for all new hires regardless of national origin or citizenship status. It will not be used selectively.
- E-Verify must be used only after hire and after completion of the Form I-9. It is not a screening tool.
- If you receive an information mismatch from their Form I-9 and Social Security Administration and Department of Homeland Security databases, you will be promptly notified and given information about how to challenge the information mismatch.
- If you decide to challenge the information mismatch, you will be provided with a referral letter issued by E-Verify that contains specific instructions and contact information.
- The Unviersity of Houston will not take any adverse action against an employee because he/she contests the information mismatch. This includes firing, suspending, withholding pay or training, or otherwise infringing upon his/her employment.
- You will have eight federal government work days to contact the appropriate federal agency to contest the information mismatch.
- If you receive a Social Security Administration Tentative Non-Confirmation (TNC), you have the option of visiting an Social Security Administration field office to update your record. If you are a naturalized citizen, you may choose to call USCIS directly to resolve the non-confirmation.