Training Materials
Procedures for Proper Handling of Paychecks:
1. Once a check has been
generated the Treasury
Office releases the checks
to the Division Business
Offices. (This individual
has to be on the approved
Division signature list to
sign for checks).
2. The Division takes the
checks and logs them into
their file and then notifies
the department(s) that they
have checks to be picked up.
(This individual has to be
on the departments approved
signature list to sign for
checks).
3. Now the Department takes
the checks and logs them
into their file and then
distributes them to the
employees. If an employee is
unavailable to pick up
his/her check the department
must put these unsigned
checks in a locked and
secure area. Checks are kept
in the department for 10
days and any check that has
not been picked up must be
returned to Treasury.
4. Treasury will hold all
returned checks until they
become stale dated at which
point they send the checks
to the Bank Records
Department in General
Accounting.
5. If an employee should
contact the department
regarding a check that has
been sent back to Treasury
they should call Glinna
Hilton @ 3-8737. If the
check has become stale dated
they will need to contact
Payroll and submit in
writing a request to have
the check(s) reissued.
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