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Look Up Missing Account Codes for Suspense

The department budget table will not rebuild for terminated employees
In order to locate the accounts needed to clear your suspense, the following information will be helpful

1. Look at the first number of the fund code
if it is a 1, that is state funding (1 or 2)
if it is a 7, it may be state or local
all others = local funding

2. State Funding
  • Find out if it is state fund 1 or 2 by going to the define budget encumbrance panel and go to UHS/ State Fund Table
  • Put in 00797 and search
  • find the right fund code to determine 1 or 2
Look at the first number of the program code
  • Go to UHS State rules mapping
  • Enter the HR business unit and the program code
  • This will return the appropriate account code
  • If no code is returned, use the blank earnings code
Local Funding
  • Get the cost center (1st 11 characters) ex: 00759-12278
  • Go to local rules mapping for tax accounts which you add to the end of the cost center
  • To locate deductions and earnings, go to the deductions panel in define bus rules/define payroll process/setup1/Deduction table or Earnings table
  • Deductions on deduction tbl 4 get the account under G/L expense
  • Earnings on earnings tbl 3 to get the account under G/L expense
  • Take your cost center 00759-12278-(add the account here) for the complete PS account
Validate these accounts on the account code table to make sure they are active and valid


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