FAQ'S
Reallocation/Suspense
Q.
How should I do a Payroll
Reallocation?
A. This a link to the
training document to show
you the proper way to do a
reallocation: Payroll
Reallocation 2002
Q.
When should I run my Fiscal
Year Suspense Report?
A. It should be run the day
after every on-cycle payroll
confirms. Keeping up with
the problems on a payroll by
payroll basis allows you to
have enough time to make a
correction before the next
distribution and encumbrance
re-calculation. This will
reduce the number of
reallocations necessary.
Q.
When is the
reallocation/suspense
process run?
A. A Reallocation process is
run each week that creates
the debit/credit accounting
lines and creates the G/L
journals. Reallocations and
suspense processing is
completed every Friday
morning. All reallocations
and suspense clearing in our
possession is input into the
system prior to the
processing. We will produce
journals for the GL which
will post after budget check
late Friday night or Monday.
You may print your Fiscal
year suspense reports on
Friday afternoons to verify
that all transactions were
cleared.
Q.
Do I need to process a
reallocation if the position
number is changed but the
cost center is the same?
A. We do not reallocate by
position, only by cost
center. If the cost center
is the same, reallocation is
not possible. We are only
concerned with the cost
centers that should be
debited and credited.
Q.
If something I sent to
payroll was not reallocated,
how do I research why it
wasn’t processed?
A. Go to the reallocation
panels and review the check
number in question. If a
reallocation is not
processed, the payroll
office will contact you to
let you know the reason it
was not processed. There are
times where we have not
received a reallocation for
one reason or another, so
you are always welcome to
call the payroll office and
ask us to research
reallocation processing
status.
Always keep in mind that we
will not reallocate suspense
items to grants. Those must
be placed on a reallocation
form and sent to OCG for
approval. If we have a
problem with an inactive
account code that we are
unable to process, we will
contact you.
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