Staff Awards and McElhinney
Awards Guidelines
I. Staff Excellence Award
A. Making a Nomination for a Staff Excellence Award
Faculty, staff, students, and the general public may submit a nomination form for eligible staff members. A maximum of four recommendation forms are accepted for each nomination, and they must be attached to the original nomination form for consideration. If more than four recommendations are received, the nomination form, and recommendation forms are returned to the nominator to decide which four to use.
The nomination form has four distinct areas that must be completed in order for the nomination to be accepted:
a. A brief description of the overall job responsibilities of the nominee written by the nominating party
b. A statement of 100 words or less describing the outstanding traits of the nominee written by the nominating party;
c. Job history at the University of the nominee obtained by the nominating party, and
d. A description of the functions of the department completed by the nominee’s supervisor.
Department head and/or supervisory signature advice and vice presidential approvals must be on the nomination form. Human Resources will assist with obtaining the vice presidential approvals if not provided.
No staff member can be nominated for a Staff Excellence Award if they previously won the award. Staff members may be nominated year after year, but only one nomination per employee can be accepted each year.
If any part of the nomination form or recommendation form exceeds the stated number of words or is lacking signatures, the nominations form may be automatically disqualified.
B. Procedures for Receiving Nominations for Staff Excellence Awards
Nominations are received in Human Resources until the announced deadline. Human Resource is responsible for setting up and maintaining the files for all nominations. As each nomination is received checks to assure the necessary information is correct:
II. McElhinney Distinguished Service Award
A. Making a Nomination for the McElhinney Distinguished Service Award
Supervisors are responsible for reviewing the names of those employees who are eligible for the McElhinney Award. If there is some reason an employee should not be considered for the prestigious award, the supervisor must inform the Chair, Staff Awards Selection Committee as soon as possible.
A supervisor may choose to update the nominee’s file by completing a new nomination form. No new nomination is required, however, for any automatic nominee. If no new information is submitted by a supervisor for the automatic nominees, all material from their previous Staff Excellence nomination file will be considered.
A maximum of four recommendation forms may be attached to the new nomination form but are not required for the nomination to be considered. All new forms must follow the exact format, and have appropriate signatures to be considered. No more than four recommendation forms are accepted, and they must be attached to the nomination form for consideration. If more than four recommendations are received, the new nomination form and recommendation forms are returned to the supervisor to decide which four to use.
If no new nomination is received on an automatic nominee—Staff Excellence awardees for the last three years--the original file created for the nominee is pulled, a new label is typed and this file becomes the nomination file for the current year.
If the supervisor of a non-automatic nominee wishes to re-nominate a former Staff Excellence award winner they have two choices on the how to do this. The supervisor may simply request the original file be pulled and be reconsidered or the supervisor may submit a new nomination form and new recommendation forms.
January, 1998
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