BUSINESS NOTES &
NEWS
December 2007
In This Month's Issue:
Mandatory Training Ending Soon
Mandatory Training
Winners
Mandatory Training Minimum Grades
UHS Online Training Scheduled Maintenance
HUB Vendor of the
Month
Search for HUB Vendors
Who's Who
December Calendar
Cost Center Action Form
Employee Reimbursement Direct Deposit
Maximize HUB Purchases
HUB Statistics
Endowment Forms Online
Mileage Rate Change
Purchases - Sam's Club
UH Foundation Policy
Conducting Effective Interviews
New I-9 Form
ePAR Update
>
PRINTABLE VERSION
If you have comments or would
like to submit an article for the
Spotlight, contact Sara Carter at
scarter@uh.edu
Contents Edited by the
Administration & Finance Customer
Service Center
|
How to Maximize HUB Purchases of Office Supplies and Computers
|
Type of
Purchase |
HUB Vendor |
Purchase
Method Less Than or Equal to $5,000 |
Purchase Method
Greater Than $5,000 |
|
Office Supplies |
Today’s Business Solutions |
P-Card to Today’s |
Requisition to Today’s |
| Dell Computers and Products
|
HiEd (CougarByte) |
Requisition to HiEd
|
Requisition to HiEd |
| Apple Computers and Products |
HiEd (CougarByte)
|
Requisition to HiEd |
Requisition to HiEd |
Today’s Business Solutions Purchase Process:
1. Department creates an order online
here
(preferred method) or places order by phone
(713-861-8508) or fax (713-861-8638).
2. For orders $5,000 or less, pay by P-Card.
3. For orders over $5,000, create a
requisition to Today’s, attach the order
information, and send to Purchasing through
workflow. Department creates PO voucher when
items and invoice are received.
Dell and Apple Purchase Process:
1. Department creates a Dell E-Quote or
Apple Web Proposal (follow
Dell or Apple link on Purchasing website).
2. Department creates a requisition to HiEd,
attaches E-Quote or Web Proposal, and sends
requisition to Purchasing through workflow.
3. Purchasing creates PO to HiEd and
approves E-Quote or Web Proposal online.
4. Dell or Apple ships items directly to
department.
5. Department verifies items received match
the order (it is not necessary to notify AP
that items were received; contact Dell or
Apple if there are any problems with the
shipment; both Dell and Apple have agreed to
resolve all problems ASAP).
6. Accounts Payable receives an invoice from
HiEd and creates a PO voucher to pay HiEd.
7. Department receives HUB credit. All
purchases of Dell or Apple products,
regardless of amount, should be handled this
way to maximize HUB participation.
The above vendors provide products to UH at
discounts that were previously negotiated.
Of course, you can order office supplies and
computers from other HUB vendors, if you
prefer, but make sure you get the best value
possible.
If you have any questions, please call
Armand Villacorte at x35660 or Alan Phillips
at x35671.
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