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Contents Edited by the
Administration & Finance Customer
Service Center
Key Dates
for September 2008 Related to Year-End
Processing
Some of the key deadlines and tasks planned
for August are listed below. All deadlines
and tasks are included in the FY08 and FY09
Key Dates Calendar for UH/UHSA Departments
on the Finance website:
http://www.uh.edu/finance/pages/Calendar.htm
Tuesday – September 2
Departments begin non-payroll
journal entries for period 998. All
non-payroll reallocations in 998 are
submitted to General Accounting on a
journal entry. Finance will create the
voucher for state to local and local to
state non-payroll reallocations that
occur in 998.
First FY09 local AP checks printed
for all campuses.
Friday – September 5
First deadline for submitting 998 GL
journals. These journals will be posted
to the General Ledger by General
Accounting no later than Sep 9 so
departments can review financial system
reports Sep 10 for any additional
adjustments needed.
Wednesday – September 10
Finance emails deficit fund equity
report to CDAs for their review.
Departments review 998 financial
system reports for any additional
adjustments needed. These reports will
not include UCI/WCI (1% of 998 salary),
Administrative Charges on Auxiliary cost
centers, or Indirect Cost Expenses on
Sponsored Project cost centers. These
expenses will post after all 998
adjustments have been entered.
Deadline for submitting accounts
receivable reconciliation as of August
31 and write-off memos to General
Accounting.
Deadline for submitting
consumable/resale inventory as of August
31 to General Accounting.
Monday – September 15
Second and final deadline for
submitting 998 GL journals to General
Accounting.
Deadline to correct FY08 liability
balances for P-Cards and Travel Cards.
All journal corrections must be done in
period 998 and submitted to General
Accounting. If corrections are not made
in Period 998, AP will inactivate the
cards associated with the cost centers
until the liability balances are
cleared.
Finance sends College/Division
Administrators a list of proposed FY09
telephone, postage, and long distance
encumbrances. Email changes to
Mike
Glisson by September 23.
Wednesday – September 17
Finance posts AP accruals in period
998, FY08, to department cost centers
based on UHS_AP_VOUCHERS_TO_ACCRUE
query. All vouchers posted Sep 1-15 with
a Goods Received Date before Sep 1 will
be accrued, except for grant cost
centers.
Thursday – September 18
Finance posts AP accrual reversal in
period 1, FY09.
Monday – September 22
Target close for period 998 for
department cost centers. Only
institutional cost centers should be
affected after this date.
Friday – September 26
Finance creates journals to encumber
FY09 postage, telephone, and long
distance.
If you have any questions about the Key
Dates Calendar, please contact Mike Glisson
at 713.743.8706
