If you have comments or would like
to submit an article for the
Spotlight, contact Sara Carter at
scarter@uh.edu
Contents Edited by the
Administration & Finance Customer
Service Center
I – 9 Reminders
New hire employees must complete their I-9
form on or before their original start date.
If employment eligibility is not verified by
the third day, Department of Homeland
Security mandates that the new employee be
terminated. Please do not accept photocopies
of documents, except for a certified copy of
a birth certificate; employee must present
original documentation.
**Please
confirm that the new hire has completed
Section 1 on the I-9 form.
Most
common reasons for the form to be
incomplete:
Form is not signed and or dated by
the new hire.
Current date is given instead of
DOB.
Citizen status is not checked by the
new hire.
**Please make sure you complete Section 2
as the Employer on the I-9 form.
Most common reasons for the form to be
incomplete:
Employee start date not being
entered.
Not attaching the 2nd page of the
required list of acceptable documents
with the I-9 form.
Using an expired form.
**Please check the upper right corner of
the I-9 form to make sure it has not
expired. To ensure you are using an
unexpired I-9 form including foreign
nationals’ forms, please print forms from
our HR webpage at
http://www.uh.edu/hr/resources/hrforms.htm.
If any part of the form is
incomplete it will be routed back to the
department for completion.
If the
new hire cannot provide the documents’
necessary within 3 business days of the date
of hire, the employee can present a receipt
showing that they have applied for the
proper documents. The receipt is only good
for 30 days from date of hire within that
time frame they must present original
documents. If they are unable to provide the
documents or receipts necessary within three
business days of their date of hire they
will need to be terminated.
**Please
send completed original I-9’s to Alejandra
Rodriguez/HRIM; 713.743.1783 Mail Code:
HR5009
**Please send renewed DS–2019
and I-20 forms to the attention of: Carolyn
Williams/HR; 713.743.5713
