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FY08 Department Fraud Risk Survey
UH departments will complete
the online FY08 Department Fraud Risk Survey
during the month of October. This will be
the fourth time departments have completed
this annual survey. The survey was developed
in response to Governor Perry’s Executive
Order Relating to Preventing, Detecting, and
Eliminating Fraud, Waste, and Abuse in July
2004. Individuals designated to complete the
survey received an email with instructions
and a link to the survey.
The survey
contains 95 statements about FY08 activity
that require a Yes, No, or N/A answer. All
statements must be answered. Each statement
addresses an internal control designed in
part to prevent or detect fraud. The survey
is a self-assessment that is intended to
help administrators and unit heads determine
if any controls need to be strengthened in
their area.
When statements are
answered “Yes,” it means that
the department fully implemented the control
in FY08.
“No” means that the
control was not fully implemented. For each
“No” answer, survey respondents
should use the Explanation box for that
question (255 characters max) to indicate
when the control was or will be implemented
or which additional controls compensate for
not having this control. If more space is
needed, they can enter “see attached” in the
Explanation box and attach the explanation
on a separate page at the end of the survey.
“N/A” means that the question
does not apply to the department. For
instance, if the question is about P-Cards
but the department does not have P-Cards,
the answer would be “N/A.” An explanation is
not required in this case.
The survey has been modified this year to be
more user friendly as follows:
Departments can log in as many times
as they want.
Departments can complete part of the
survey, return later to modify their
answers, or complete other parts. They
must click the “Submit Section” button
to save their answers but can return
later to change their answers if needed.
When they view the Summary Page,
statements that have not been answered
will be highlighted in red, so that they
are reminded to answer these questions
before printing and signing the survey.
Thanks to Patrick Daniel and Wesley
Schweke in Learning and Assessment Services
for making the above improvements to the
survey.
After the survey is completed
online, the department should print, sign,
and email the scanned survey and
explanations to Mike Glisson at
mglisson@uh.edu
no later than October 31.
If you have
any questions, please call Mike at
713.743.8706.
