FY2009 Mandatory Training Minimum Grades

In order to receive credit for a course offered through UHS Online Training website, an employee must receive a grade no less than that which is established as “passing.” This minimum grade for credit is indicated in the email that notifies the employee that the course is available online as well as the course home page.

The minimum required grades for all FY2009 Mandatory Trainings are listed below:
 

Course Code and Name	Minimum Quiz Score
F09002 - FY09 FERPA	80%
F09024 - FY09 Fraud Awareness	80%
F09037 - FY09 Code of Ethics	80%
H09001 - FY09 Secure Our Systems	80%
F09040 - FY09-NewHire-SecureOurSystems	80%
F09041 - FY09-NewHire-FraudAwareness	80%
F09042 - FY09-NewHire-CodeofEthics	80%
F09043 - FY09-NewHire-EEO	80%
F09044 - FY09-NewHire-FERPA	80%
F09015 - FY09 Petty Cash and Change Fund	80%
F09016 - FY09-P-Card Cardholder	100%
F09017 - FY09-Procurement Card Business Office	100%
F09018 - FY09-Travel Card Cardholder	100%
F09019 - FY09-Travel Card Business Office	100%
F09033 - FY09-Credit Card Processing	100%
F09034 - FY09-Credit Card Accounting	80%
F09035 - FY09-Credit Card Data Security	100%
F09038 - FY09-Cash Security Procedures	80%
F09039 - FY09-Cash Deposit & Security Procedures	80%
F09045 - FY09-Property Management Guidelines	80%

If you have any questions, please call the Administration & Finance Customer Service Center at 713.743.3988.

Coaching Discipline and Documentation  


Human Resources would like to invite you to enroll in the Coaching, Discipline and Documentation training offered to all leaders at the University of Houston. This leadership development training course is designed to develop and demonstrate effective strategies for coaching and disciplining employees, and documenting those issues, in order to better manage employee performance and to describe strategies for using FOSA (Facts, Objectives, Solution and Actions) to better administer coaching, discipline, and documentation.

These courses are offered every other month and you can register on line. Human Resources is committed to equipping our leaders to become GREAT leaders by managing your employees and providing them with tools necessary to improve performance. The next training will be on December 10th from 8:30am – 11:30am. We would love to have you participate in this training as it will enhance your leadership skills and provide you with the necessary tools to help when dealing with employee issues. I want to also encourage you to solicit your peers in leadership to attend as well.

Click here for directions on how to register for courses

click here to register for finance instructor-led courses




Voucher Dates

Currently, the majority of non-travel vouchers (PCC 9) denied by Accounts Payable are denied because of incorrect voucher dates.

It is very important to enter the correct dates on a voucher. The Invoice Date helps to prevent duplicate payments, and the Goods Receipt Date and Invoice Receipt Date determine when some vouchers are scheduled for payment and how much interest will be paid to the vendor if the payment is late.

• Invoice Date – date printed on the invoice by the vendor. The Finance System will give you a warning message if you try to enter the same invoice number and date for the same vendor. Therefore, it is very important that Invoice Number is entered exactly as it appears on the invoice (including upper/lower case letters) and that the Invoice Date is entered correctly.
• Invoice Receipt Date – date the invoice is first received by the University. Invoices should be stamped in or the invoice receipt dates should be noted on the invoices when they are first received. If an invoice is mailed to one department and rerouted to another department, the Invoice Receipt Date is when it is received at the first department. If the invoice received date does not appear on the invoice, the Invoice Date will be used as the Invoice Receipt Date.
• Goods Receipt Date – date that goods are received or services completed. If the PO or contract allows additional time for inspection, the Goods Receipt Date will be the date that the department determines the order is correct and complete or when the inspection period ends, whichever comes first. For a lease, subscription, or membership, the Goods Receipt Date is always the last day of the lease, subscription, or membership period for which you are paying.
• Acceptance Date – date that goods are received or services completed. Enter the same date as the Goods Receipt Date.

For employee, student, and regent reimbursements, all of the above dates can be the date the voucher was created. Reimbursements to employees, students, and regents are scheduled to pay immediately regardless of the dates entered on the voucher and they are not eligible to receive late payment interest.

The above information was extracted from the Prompt Payment Summary document on Finance References page. This document also includes information about how voucher payments are scheduled and which vouchers will pay late payment interest.

The above percentages include HUB-eligible voucher and P-Card payments. However, HUB subcontractor payments are not included in the monthly HUB statistics but are included in the semi-annual and annual HUB reports. For departments with more than one DeptID, all DeptIDs were combined to determine the above ranking.

HUB reports by college/division and department are posted on the web at: http://www.uh.edu/finance/pages/HUB_Reports.htm

Please call Carla West at 713.743.5661 or Alan Philips at 713.743.5671 if you need help finding a HUB vendor.

• Architecture
• Athletics
• Academic Affairs Office
• Business Administration
• Hotel and Restaurant Management
• Information Technology
• Student Affairs

Mike can be reached at 713.743.7662 or mschurwon@uh.edu.

Discontinuation of Printing Payroll Advices
 
The University of Houston System and all components are implementing business decisions to support the initiative to eliminate paper processes where possible and encourage students, faculty and staff to utilize the benefits of the technology currently available.

Effective December 31, 2008, U of H will discontinue the printing of payroll advice statements. These are the paper statements that were considered a “pay stub” for those who currently have direct deposit. Even though more than 70% of the UH community is currently using direct deposit, thousands of payroll advices are still being printed each pay period. The cost is considerable to print and distribute these advices and the savings are not only financial but contribute to protecting our natural resources and securing your personal data.

How can I view my paycheck if I don’t receive this paper advice?
Viewing your paycheck is as simple as signing on to P.A.S.S.

In PASS you can access your online paystub, review your compensation history, view and edit your direct deposit and deduction/contribution information. Click here for online instructions.

What if I need a copy of past checks?
Follow the instructions above and just make sure you are at a computer with print capabilities. There are many locations on campus with kiosks available to provide this access.

What if I need a person to help me with either viewing or printing my payroll advice?
The Customer Service Center is located at 325 McElhinney Hall for in-person assistance or you may call 713.743.3988 for assistance by phone.

Holiday Decorations Tips

 
The Halloween goblins, the Thanksgiving turkeys and the Christmas Grinch are all offering up their holiday decorating tips and hoping that you’ll follow them. They hope to steal your holidays by having you overload circuits, light lots of candles wrapped in crepe paper and ribbons, cover your walls with straw, pine, and paper, and put up Christmas greenery and trees that are dead and dry.

So how do we prevent these rascals from ruining our holidays? By following the holiday decorating safety tips (requirements) available on  the University of Houston’s Fire Marshal’s (FMO) Website at http://www.uh.edu/fire/holiday_decorating.html. The FMO website not only provides a number of tips for safe holiday decorating but also provides an inexpensive formula for rendering materials fire resistant.

Have a safe and wonderful holiday season.