BUSINESS NOTES &
NEWS
MAY
2008
In This Month's Issue:
Countdown to PCD
due Date
Department Who's Who
HUB Vendor of the Month
May Calendar
Accounts Payable Training
HelmsBrisco Hotel Booking
Cell Phones During International Travel
HUB Statistics
PCD Hints and Tips for Managers
Minimum Wage Change
Tip on Interviewing
Summer
Flex
FrontLine
Deleting Run Controls
MAPP Updates
SAM Updates
Policy Breakdown
Policy Rescission
PRINTABLE VERSION
If you have comments or would
like to submit an article for the
Spotlight, contact Sara Carter at
scarter@uh.edu
Contents Edited by the
Administration & Finance Customer
Service Center
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Countdown to PCD due date
Reminder:
FY08 PCD Checklists are due in Human
Resources by June 1, 2008.
Now is the time to hold Performance
Communication and Development (PCD)
conversations with each of your employees.
The PCD process summarizes the employee’s
performance over the entire year. This
year’s rating period is June 1, 2007 through
May 1, 2008. If an employee is new to your
department, the rating period should begin
on the date the employee joined your team.
Attend Training
Although there are no significant changes
this year, we do encourage anyone
responsible for completing a PCD for another
employee to attend a PCD review session. One
hour sessions are available as scheduled
classes with on-line registration at
http://uh.edu/hr/training/hrtraining.htm,
or on-site sessions for departments as
needed.
Gather Information
Before you meet with the employee, prepare
for the PCD conversation by gathering facts
from last year’s PCD, and records of formal
and informal meetings with your employees
throughout the year. Notes of
accomplishments and corrective actions
throughout the year are also useful sources
of information. You can also ask your
employee to submit things they are proud of,
such as goals met, software or skills
learned, or initiative shown.
Schedule Meetings
Next, schedule a meeting with each employee
allowing for at least one hour of
uninterrupted time to talk and listen. Plan
ahead for vacations and other scheduled
leaves. If you have many employees to meet
with, distribute the meetings over the next
few weeks to reduce your stress level.
Rate Performance
Review each employee’s performance, work
behaviors and progress toward goals based on
the information collected. Be specific and
use examples to discuss the employee’s
strengths and opportunities for improvement.
Set new goals and measure ongoing goals.
Encourage performance improvement and
reinforce effective performance. Identify
training and development opportunities.
Meet with Employees
During the meeting, discuss specific,
attainable goals/objectives for the next
year, and consider the employee’s
aspirations. Stay on track by following the
selected PCD form.
• Practice good listening skills; don’t do
all of the talking
• Treat employees with respect; criticize
particular incidents not the person
• Place the emphasis on problem solving
Complete Forms
Throughout the year, supervisors and
employees communicate using the selected
forms for guidance. The final meeting at the
end of the year summarizes the performance
for the year and documents the process using
the PCD Checklist.
Submit Forms
Ensure the PCD Checklist and all appropriate
forms are signed by the employee, supervisor
and reviewing official. Submit the checklist
and attachments to Human Resources by June
1, 2008.
For more information please contact Sara
Chelette at (713) 743-5769 or via email at
SChelette@UH.edu or your HR Manager. Please
visit the HR website for more information
and to download the
PCD forms.
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