BUSINESS NOTES &
NEWS
MAY
2008
In This Month's Issue:
Countdown to PCD
due Date
Department Who's Who
HUB Vendor of the Month
May Calendar
Accounts Payable Training
HelmsBrisco Hotel Booking
Cell Phones During International Travel
HUB Statistics
PCD Hints and Tips for Managers
Minimum Wage Change
Tip on Interviewing
Summer
Flex
FrontLine
Deleting Run Controls
MAPP Updates
SAM Updates
Policy Breakdown
Policy Rescission
PRINTABLE VERSION
If you have comments or would
like to submit an article for the
Spotlight, contact Sara Carter at
scarter@uh.edu
Contents Edited by the
Administration & Finance Customer
Service Center
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Cell Phone Calls During International Travel
As you know, MAPP 10.03.05 was recently
changed to no longer allow direct payment or
reimbursement of cell phone charges.
Employees who frequently use their cell
phone (or PDA or pager) for business reasons
may receive a monthly communication
allowance instead, if approved by their unit
head.
A question has come up about use of cell
phones to make business calls during
international travel, since additional
charges may be added to these calls. If it
is necessary to make a business call with a
cell phone during international travel, the
cost of that call can be reimbursed to the
employee as part of their travel
reimbursement whether they receive a
communication allowance or not. Required
backup would include the traveler’s cell
phone bill with the business calls
indicated, the calculated cost of those
calls, and the business purpose of those
calls.
In summary, options for making
business-related phone calls during
international travel include:
1. Use an AT&T calling card, which can be
obtained through Information Technology with
an IT Work Request. These calls are billed
directly to the department and must be for
business purposes only.
2. Use a personal credit card, which the
traveler can be reimbursed for by indicating
the international business calls on the bill
and the business purpose.
3. Charge business-related calls to the
hotel room. The business purpose of these
calls must be indicated.
4. Use a personal cell phone, which can be
reimbursed by indicating the business calls
on the phone bill, the cost of those calls,
and their purpose. Note that reimbursement of cell phone calls
is only allowed for international travel. It
is not allowed for travel within the US,
since most cell phone plans do not assess
additional charges for calls within the US.
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