BUSINESS NOTES &
NEWS
MARCH 2008
In This Month's Issue:
Texas Learning and Computation Center
HUB Vendor of the Month
Department Who's Who
March Calendar
Transferring Ownership of a UH-Purchased Cell Phone or PDA
Fund Equity Journal Documentation
Property Management Account Codes
Preventing and Detecting P-Card and Travel Card Fraud
HUB Statistics
RewardOne Program
HRMS
ePAR Status Update
Termination Checklist
Foster Parent Leave Update
Leader Training
PCD Announcements
Manager's Toolbox
FrontLine
PRINTABLE VERSION
If you have comments or would
like to submit an article for the
Spotlight, contact Sara Carter at
scarter@uh.edu
Contents Edited by the
Administration & Finance Customer
Service Center
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HUB VENDOR OF THE MONTH
WHO:
doc2e-file, Inc. 1203 South Street Pasadena,
Texas 77503.
President: Sherry McManus
Independent locally Woman Owned Company/ HUB
and HUB Zone for the past 8 years.
WHAT:
Since our inception in early 2000,
doc2e-file has performed a variety of “paper
to digital” conversion projects for both
commercial and government entities. With
extreme concentration on quality – useable
images and accurate data, we have become a
premier partner to not only our clients but
for several document management software
manufacturers and for a host of prime
integrators throughout the US. doc2e-file is
a full service document conversion service
provider offering scanning and indexing
services for both paper and microfilm in all
sizes and formats, Damaged Document
Recovery, Hosted Electronic Records for
virtual file centers, software and hardware
for Electronic Records Management, custom
programming, consulting, document
restoration and data and system conversion
services.
General Capabilities
Paper Scanning all sizes color and black
and white
Microfilm Scanning all formats
Output to tiff, PDF, jpg with or without
OCR
Remote hosting for images and retrieval
data
CD with searchable database and images “CD
library”
Images and Metadata for all major imaging
systems
Custom programming and system linking
Automated indexing using barcode
technology and zonal OCR
Consulting for document imaging
initiatives
Clients:
La Porte ISD, City of Houston, The
Woodlands, Shell, BP, El Paso, University of
Texas Health Science Center, Baylor College
of Medicine, Texas Chiropractic College, and
Brazoria County
HOW:
Jimmie Duke- Account Representative:
Online www.doc2e-file.com, jduke@doc2e-file.com;
By phone 832-858-2826, 713-920-2711; or by
fax 713-920-1083.
Contact Jimmie Duke or Sherry McManus at
713-920-2711 for additional
information or a sample test of the
documents that you would like scanned.
ONE THING ABOUT OUR COMPANY WE WOULD LIKE UH
TO KNOW:
FOUR REASONS TO OUTSOURCE SCANNING PROJECTS
WITH doc2e-file:
# 1 Peace of Mind
The doc2e-file Quality Assurance Standards:
Image Quality Controls
Trained and Experienced Document
Preparation/Scan Personnel
Image to Original Comparison on Every Single
Page (Standard Procedure)
Rescans utilizing state of the art Image
Enhancement Software and Hardware
Indexing and Coding Quality Controls
Zonal OCR Techniques for Automated Indexing
Bar Coding for Data Accuracy
Data Validation against Existing Databases
and Value
#2 Cost Savings
No immediate expenditures for:
Scanning Hardware/ Scanning Software
/Scanner Maintenance Agreements
Scanning and Capture Software Maintenance
Agreements
Training and Re-Training of Scanner
Operators, Prep Staff, and QC personnel
Training on Standard Scanner Maintenance,
bulb, roller and picker replacement,
cleaning etc.
#3 Guaranteed Productivity
No downtime due to:
Lack of Available or Appropriate Staff
Software and Computer incompatibility
Non-Functioning and Failed Equipment
Demand exceeding Capability
#4 No Limits on Capability
Service:
Scanning of all Sized Paper and Microfilm
Pick up and Turn Around based on your
Schedule and Needs
Access to Your Records M – F 7am to midnight
Document Destruction as Requested
(Certificates provided)
Boxing and Labeling for Shipment to Offsite
Storage
On-Site Conversion Services as Required
INTERESTING FACT ABOUT THE COMPANY:
doc2e-file has rescued millions of pages of
business critical records after Allison,
Katrina, Rita and various fires and floods
throughout the Gulf Coast area.
Fact: IT COST A LOT LESS TO SCAN IT BEFORE
DAMAGE!!!!!!!
IT’S ALL ABOUT ACCESS
For further information on this or other
HUB vendors contact the University of
Houston HUB Operations Department:
Sandra G. Webb – (713) 743-5662
E-mail:
sgwebb@central.uh.edu
Please be sure to check out Vendor Special
Offers
by visiting the HUB Home Page by clicking
here!
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