BUSINESS NOTES &
NEWS
MARCH 2008
In This Month's Issue:
Texas Learning and Computation Center
HUB Vendor of the Month
Department Who's Who
March Calendar
Transferring Ownership of a UH-Purchased Cell Phone or PDA
Fund Equity Journal Documentation
Property Management Account Codes
Preventing and Detecting P-Card and Travel Card Fraud
HUB Statistics
RewardOne Program
HRMS
ePAR Status Update
Termination Checklist
Foster Parent Leave Update
Leader Training
PCD Announcements
Manager's Toolbox
FrontLine
PRINTABLE VERSION
If you have comments or would
like to submit an article for the
Spotlight, contact Sara Carter at
scarter@uh.edu
Contents Edited by the
Administration & Finance Customer
Service Center
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RewardOne Program
What is RewardOne?
A free program (no cost to UH) offered by
Continental Airlines where UH divisions earn
points that can be redeemed for free
airfare?
What is required for a division to earn
RewardOne points?
The division purchases Continental airfare
from Continental Airlines or any travel
agent for a UH employee who is enrolled in
Continental’s OnePass (frequent flyer)
program. The employee’s OnePass number must
be provided to Continental or the travel
agency when the flight is purchased.
Does RewardOne affect the employee’s OnePass
miles?
No. OnePass miles are not affected. The
employee continues to receive OnePass miles
as before, which can be used for personal or
business travel.
How does Continental know which travelers
are UH employees?
Accounts Payable will provide a list of UH
employees to Continental Airlines who want
to help their division earn free airfare.
Employees who want to participate should
email their OnePass number and division name
to Sandra Silva in Accounts Payable at
ssilva@uh.edu.
How many RewardOne points are earned when a
division purchases Continental airfare?
Flights to/from Houston, Cleveland, or
Newark earn 1 point for every $1,000
purchased from Continental.
Flights to/from other cities earn 2 points
for every $1,000 purchased from Continental.
Who keeps track of RewardOne points earned
and used?
Continental will provide online access for
Accounts Payable to review RewardOne points
earned and used for each division. However,
Continental does not provide a list of
flights used to earn RewardOne points, in
order to protect the privacy of travelers.
AP will provide a monthly summary to the
Division Administrators.
Do RewardOne points expire?
No. Divisions can accumulate RewardOne
points for as long as they wish and redeem
them when needed for a RewardOne
certificate, which can be used to purchase
Continental airfare. However, RewardOne
certificates expire one year after they are
issued and cannot be reconverted to
RewardOne points. Therefore, divisions
should not request a RewardOne certificate
unless they plan to use it within one year.
How many RewardOne points are needed to
obtain free Continental airfare?
- Roundtrip economy airfare within the
continental US, Alaska, Canada, Mexico,
Caribbean, and Central America can be
redeemed for 14 points.
- Roundtrip economy airfare to South
America, Europe, India, Israel, Russia,
Hawaii, Guam, and Asia can be redeemed for
24 points.
- Note: Taxes and fees associated with the
airfare are not covered by RewardOne points
and must be paid separately by the division.
Who decides when and how to redeem RewardOne
points?
The Division Vice President, or designee,
will determine when and how to redeem RewardOne points for their division.
What is the procedure for redeeming
RewardOne points?
- At least three weeks before the trip, the
traveler or business office verifies that a
RewardOne certificate can be used to
purchase the desired flight by calling
Continental Airlines reservations at
1-800-525-0280. The traveler or business
office must notify the reservation agent
that RewardOne program code “ER1181” and
class “X/L” (economy) will be used. A
reservation should not be made at this point
- only confirmation that a RewardOne
certificate can be used to purchase the
flight.
- After the above confirmation, the Division
Administrator will send an email to Sandra
Silva (ssilva@uh.edu) or Edwin Rodas (erodas@uh.edu)
in Accounts Payable indicating the desired
flight schedule and authorized person to
receive the RewardOne certificate.
- Sandra or Edwin will redeem appropriate
points and issue a RewardOne certificate to
the authorized person. This certificate is
not in the name of any particular traveler
and does not reserve or book any particular
flight. It may be used for the requested
flight or any other Continental flight of
the same type (e.g., for any other
Continental flight within the continental
US), as long as the flight occurs within one
year after the certificate was issued and
the flight has a university business
purpose.
- The authorized department will book the
flight on Continental Airlines using the
certificate and email the airline ticket (eTicket)
to the traveler. Airline tickets can be
purchased in one of the following ways:
Phone: Call Continental Reservations
(1-800-525-0280) and provide the certificate
number when purchasing airfare.
Website: Go to
http://www.continental.com
and select Reward Travel. Enter the
certificate number in the Offer Code field.
Then purchase airfare. - Any taxes, fees, or additional charges not
covered by the certificate must be paid by
the division when they book the flight.
Can airfare redeemed with RewardOne points
be used for personal, non-business purposes?
No. Airfare redeemed with RewardOne points
must be used for UH business purposes.
Otherwise, the value of the airfare would be
considered taxable income to the employee.
Should UH employees purchase airfare from
Continental Airlines regardless of competing
airfare prices in order to earn RewardOne
points for their division?
No. UH employees should always purchase
airfare that will meet the business needs of
the traveler at the lowest possible price.
Who do I call if I have additional questions
about the RewardOne program at UH?
Sandra Silva (x35883) or Edwin Rodas
(x38961) in Accounts Payable
Where can I sign-up for Continental’s
OnePass (frequent flyer) program?
https://www.continental.com/web/en-US/apps/account/enroll.aspx
Where can I get more information about
Continental’s RewardOne program?
http://rewardone.continental.com/
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