BUSINESS NOTES AND NEWS
JANUARY 2009

In This Month's Issue:

 PRINTABLE VERSION

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Contents Edited by the Administration & Finance Customer Service Center

The University of Houston is pleased to announce that 2008 W2 forms are available online effective January 14, 2009. Faculty, staff and student employees can choose to receive their 2008 W-2 form, Wage and Tax Statement, online through the PASS website instead of by regular mail.

In order to be able to access and print the W-2 form electronically, employees must accept the consent agreement. This consent agreement does not roll over to the following years, so employees must agree to receive the form electronically each year. This election must be made by January 21, 2009.

Employees who do not agree to the Electronic Consent will receive their paper W-2 form via U.S. Postal Service. These forms will be mailed out by January 31 as required by the Internal Revenue Service.

If the information on the 2008 W-2 form is not correct, please contact Renee Chang in the Payroll Office at 713.743.8773.

How to print the W-2 form? Follow the quick and easy steps below:

1. Log on to the UH Portal at http://my.uh.edu




2. Click on PASS




3. Click on Payroll Information.



4. Click on W-2 Reprint.



5. The W-2 Print screen appears. Select the required Tax Year from the list. This will take you to the Consent Agreement Page.




7. If the Refuse to Electronic Consent option is checked, you must agree to the Electronic W-2 Consent Agreement button to enable the electronic W-2 function. Click the Agree Electronic Consent option.




8. The Electronic W-2 Consent Agreement page will display. Read the agreement and click Accept Agreement to accept the terms or No Thanks to decline them.




6. Once the Agree to Electronic Consent option is checked, click on "Click Here to Proceed to W-2 Printing".




9. On the W-2 Results page, two links will appear. Select Click Here to View and Print your 2008 W-2 to print the front . If you would like to print the Reverse side of the form, select Click Here to View and Print the W-2 Instructions. Your browser must allow pop ups  and the latest version of Adobe Reader to view the forms.




10. In order to open the W-2 form, you will be required to enter a password. This password is your Social Security Number in the following format... 999999999. No dashes please. Click OK.




11. The W-2 appears in a new window. Print as many W-2s as needed.




For assistance with PASS, please contact the Employee Services Center at 713.743.3988.