BUSINESS NOTES &
NEWS
JANUARY 2008
In This Month's Issue:
Understanding UH
Business
Policy Breakdown
Training Update
HUB Vendor of the
Month
Who's Who
January Calendar
Mandatory Training
FY08 Physical E-Inventory
HUB Statistics
GL Journal
Worklist Update
P-Card and Travel Card Cardholder Reminder
News from HRIM
What is a JAQ?
New I-9 Form
>
PRINTABLE VERSION
If you have comments or would
like to submit an article for the
Spotlight, contact Sara Carter at
scarter@uh.edu
Contents Edited by the
Administration & Finance Customer
Service Center
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New I-9 Form
The U.S. Citizenship and Immigration
Services office (USCIS) has issued an
updated Employment Eligibility Verification
Form I-9, I-9 for short, which takes the
place of all previous versions.
Minor revisions have been made to the form
and instructions. The biggest change is the
list of acceptable documents on the back of
the I-9. The following documents are no
longer acceptable documents on List A:
Certificate of U.S. Citizenship (Form
N-560 or N-561)
Certificate of Naturalization (Form N-550
or N-570)
Alien Registration Receipt Card (I-151)
Unexpired Reentry Permit (Form I-327)
Unexpired Refugee Travel Document (Form
I-571)
To comply with these changes, we must stop
using the old version of the I-9 (Expires
03/31/07 on top right hand corner of page)
and begin using the new form (Expires
06/30/08) for all employees hired effective
immediately.
Click
here for the updated version of the I-9.
Throw away all unused copies of the old I-9
to prevent potential confusion. All other
rules and regulations (both university and
federal) remain unchanged.
Reminder:
An I-9 must be completed for each new
hire, or rehire after one-year break, no
later than his or her third (3rd) day of
employment.
You can only accept original versions of
any documentation presented by the employee.
No copies of the I-9 or documentation
presented are to be made or kept. (Foreign
National Tax Form documentation copies are
not part of the I-9.)
Upon completion, submit original I-9 to HR
(mail code 5009) for auditing and retention.
More information related to the I-9 changes
is available on a
Fact Sheet published by
the USCIS.
If you have any questions, please contact
your Human Resources Generalist. I-9
training classes are available. You may
register online
here.
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