If you have comments or would like
to submit an article for the
Spotlight, contact Sara Carter at
scarter@uh.edu
Payroll Processes Updates
By Marli Bober
ePAR processing – The payroll
staff cannot see the ePAR’s in process
through workflow. Until the ePAR’s have
completed all approvals and have been
submitted to the system for update, the
payroll staff has no idea what actions are
in process or where they are in the approval
process. Just because the ePAR has been
initiated, the payroll staff will not be
aware of it until it is in the system. We
cannot process anything until it is actually
in the system. As initiators or approvers,
you can track your own ePAR’s to determine
where they are in the process. We encourage
you to notify us of all pending terminating
ePAR’s that have not been completed so that
we can turn off the payline in order to
avoid overpayments, however we can not
process any pay for employees that are not
in the system, so payroll processing will
have to wait until that processing is
completed.
Insurance Stipends – Insurance
stipends are paid to employees that are
active in the system on the 1st of the
month. Employees that began their employment
on 01/16 are not eligible for the stipend
until the first of next month. If employees
terminate in the middle of the month, the
insurance stipend is NOT pro-rated for ½
month, they receive the entire amount.
Please review the distribution of the
stipends to make sure that if they are paid
by a state fund, the additional pay for the
insurance stipend is directed to the pool
account. If they are paid by a local fund,
the local fund should also pay for the
stipend amount every month. If you find that
they are not distributing correctly, please
contact your payroll administrator for a
manual correction going forward on the
additional pay panel.
Please send all timesheets and
documentation directly to your payroll
administrator for immediate receipt when the
mail arrives in the payroll office. It saves
us a lot of time in separating the volume of
documents we receive everyday, and we
appreciate your assistance.
If you have any questions, please
contact your payroll administrator.
