Mandatory Training Season Ending Soon!

The Mandatory Training Season is soon coming to an end. The last day to complete the FY2009 Mandatory Training is December 31, 2008. All training discussed below is available on the UHS Online Professional Development and Training Website which can be accessed at www.uh.edu/onlinetraining

The following trainings must be completed by all university employees including faculty, staff, student workers, and temporary employees who are paid through the payroll system:
 

Chancellor/President's Office

• On the ePAR hire screen, enter all information obtained from the Personal Data Sheet and click the search button. Do not click the add button until another search has been performed.
• If no results are found remove the social security number and click search.
• If no results are found re-enter the social security number and click search once again At that point click on the add button to start data entering the new employee.

It is imperative that a proper search match be performed as we have numerous students in the system who have a 999-99-9999 social security number listed in their bio-demo data, which means they already have a PeopleSoft Id assigned to them. We are trying to minimize the number of duplicate id’s in PeopleSoft. Once an ID has been assigned there are numerous records that are created for that id, when duplicate ID’s are discovered numerous records must be combined to one official ID.

eFORMS Listserv  

By Carla Ponzio

A new listserv has been created for eFORMS users. We will post notices when training is available, when pages are available, tips for users, etc as new functionality is rolled out.

The emails will go only to eFORM users not the entire HRMS PeopleSoft user population. eFORM users will be automatically enrolled when eFORMS training is complete.

Historically Underutilized Business (HUB) Statistics


UH/UHSA departments with 90% HUB use or higher that spent at least $100 in November 2008

The above percentages include HUB-eligible voucher and P-Card payments. However, HUB subcontractor payments are not included in the monthly HUB statistics but are included in the semi-annual and annual HUB reports. For departments with more than one DeptID, all DeptIDs were combined to determine the above ranking.

HUB reports by college/division and department are posted on the web at: http://www.uh.edu/finance/pages/HUB_Reports.htm

Please call Carla West at 713.743.5661 or Alan Philips at 713.743.5671 if you need help finding a HUB vendor.

If you have any questions about mileage rates, please contact Sandra Silva at 713.743.5883 (travel) or Linda Morrow at 713.743.8987 (moving expenses).




Approval of University of Houston System Policy

The following System Administrative Memoranda have been approved by the Chancellor as official system policy:
 

SAM Number and Name	Date Revised	Change to Policy
SAM 02.A.11 - Staff Performance Appraisals	October 1, 2008	SAM 02.A.11 was edited to include a statement requiring the completion of all system annual mandatory training for merit eligibility. Wording was updated throughout to be consistent with other SAMs, and the responsible party was updated.
SAM 02.A.26 - Employee Development and Training	October 1, 2008	Section 2.6. was updated in SAM 02.A.26 to assign each employee the responsibility of completing and their supervisors the responsibility of monitoring annual mandatory training. Employees who do not meet these requirements would not be eligible for merit. The responsible party was also updated.

To view these documents, please go to http://www.uhsa.uh.edu/sam.

Questions may be directed to the appropriate policy Subject Matter Expert or the Office of Policies and Procedures at 713-743-6885.

DECEMBER CALENDAR