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Contents Edited by the
Administration & Finance Customer
Service Center
Year-End Processing Key Dates
Some of the key deadlines and tasks planned
for August are listed below. All deadlines
and tasks are included in the FY08 and FY09
Key Dates Calendar for UH/UHSA Departments
on the Finance website:
http://www.uh.edu/finance/pages/Calendar.htm
Friday – August 1
Deadline for submitting FY09
certifying signature forms to Irma
Perez.
Deadline for submitting Baseline
Standards and Cash Handling Procedures
to Arturo Tapia.
Friday – August 8
Finance emails deficit fund equity
report to CDAs for their review in
preparation for end-of-year.
Friday – August 15
Deadline for submitting all FY08
requisitions to Purchasing.
Deadline for submitting all FY08
position requests to the Budget Office.
Deadline for submitting state SC
vouchers to General Accounting for FY08
payment.
Deadline for submitting state
purchase and travel vouchers to AP for
FY08 payment.
Deadline to update employee
information for the 2008-2009 phone
directory. Employees can update some
information in PASS and departments can
update other information through a ePAR.
Deadline for College/Division
Administrators to make changes to the
list of long distance codes and cards
posted on the share drives by
Information Technology.
Friday – August 22
Deadline for submitting all FY08
budget journals to the Budget Office.
Finance posts August telephone and
postage charges and final feed from
Physical Plant for FY08.
Monday – August 25
Deadline for submitting
local SC vouchers to General
Accounting for FY08 payment.
Deadline for submitting local
purchase and travel vouchers to AP for
FY08 payment.
Tuesday – August 26
Finance releases any
remaining FY08 telephone/postage
encumbrances and payroll
encumbrances on all cost
centers.
Wednesday – August 27
Purchasing completes liquidation of
all outstanding FY08 requisitions.
Thursday – August 28
Departments can begin creating and
submitting FY09 vouchers (Accounting
Date and Scheduled Due Date equal to or
after 09-01-08). However, they cannot
create FY09 vouchers for prior-year PO's
(BP2008 and earlier) until September 1,
after the PO Carryforward process is
completed.
Departments can begin creating and
submitting FY09 SC vouchers. (Accounting
Date and Scheduled Due Date equal to or
after 09-01-08)
Friday – August 29
12 noon deadline to submit cash
receipt journals to Student Financial
Services for FY08 deposits and deadline
for submitting UHSA cash receipt
journals to Treasury for FY08 deposits.
All cash receipt journals received after
12 noon will be posted in FY09.
Sunday – August 31
Finance runs PO Carryforward process
to create a FY09 encumbrance and a
prior-year budget for unliquidated
prior-year PO's (BP2008 and earlier).
This only applies to PO's on non-project
(NA) cost centers. Departments will not
be able to create vouchers on August 31,
so that it does not interfere with the
PO Carryforward process.
Finance rolls forward FY08 asset,
liability, and fund equity balances into
FY09 and continues to do this daily
until November 20 when the Annual
Financial Report is submitted to the
state.
If you have any questions about the Key
Dates Calendar, please contact Mike Glisson
at 713.743.8706.
