Graduate Catalog Online Admission to Graduate and Professional Studies and Eligibility for Competitive Fellowships

General Academic Regulations & Requirements
 Withdrawal
 Medical Withdrawal
 Policy for Graduate
 and Professional
 Students

Graduate Student Assistantships

Medical Withdrawal Policy for Graduate and Professional Students

Decisions regarding medical withdrawals are best handled at the local departmental/college level. However, the dean of the college may, at his or her discretion, request advice from the Dean of Graduate and Professional Studies regarding individual cases.
  1. The dean of the college of the student's major (or designated representative) may grant medical withdrawals at any time to graduate and professional students who must withdraw for medical reasons from all courses for which they are registered at the University of Houston.
  2. Students who receive medical withdrawals after the last day to withdraw without receiving a grade shall receive an ‘I’, a ‘W’, or, (in some instances) a grade, in each course for which they were registered.
  3. Graduate and professional students who receive medical withdrawals must obtain permission from their college dean to enroll again at the University of Houston.
  4. Under extenuating circumstances, the dean may apply this policy retroactively.

Procedures

  1. Graduate and professional students (or their appointed representatives if they are unable to act for themselves) who seek to withdraw for medical reasons from all courses for which they are registered at the University shall request medical withdrawals in writing from the dean of the college of their major, submitting all appropriate documentation, including a statement from a licensed physician or licensed psychologist, with their written requests.
  2. The dean shall
    1. review each request and its accompanying documentation,
    2. decide whether to make inquiries and seek recommendations from appropriate sources of information,
    3. decide whether to approve or deny the request,
    4. inform both the student and the instructors of record of the decision in writing, and
    5. if the request is approved, place a medical withdrawal enrollment "stop" on the student’s record.
  3. In the event of a retroactive withdrawal, with the intent of a full tuition and fee refund, the documentation should reflect this and a report of this shall be made to the Dean of Graduate and Professional Studies.
  4. If the medical withdrawal is requested with an effective date after the last day for a student to withdraw from classes without receiving a grade, the dean shall, in making inquiries and seeking recommendations from each instructor of record, notify each that if approved, the withdrawal will normally result in a grade of W.
  5. If the instructor believes the student is entitled to a final grade other than a W, the instructor shall assign that grade (if requested by the student) and notify the dean, in writing, of the college of the student's major.
  6. The dean of the college of the student's major shall communicate the final grade when approving the request, and shall inform the student, each instructor of record, each instructor's dean (in cases where the student is taking courses in another college), the Office of Registration and Academic Records (which will enter the assigned grades into the student's record), the Office of Scholarships and Financial Aid, and the Office of Student Accounting (Bursar).

Reinstatement

  1. Graduate and professional students who receive medical withdrawals and later seek to return to the university shall submit a written request, including a statement from their licensed physician or licensed psychologist, to the dean of the college of their major justifying their readiness to resume their studies.
  2. The college dean shall
    1. review each request to resume study at the university,
    2. decide whether to make inquiries and seek recommendations as appropriate,
    3. decide whether to approve or deny the request,
    4. inform both the student and others, as appropriate, of the decision in writing, and
    5. if the request is approved, remove the medical withdrawal enrollment "stop" from the student's record. (This action does not remove any other "stops" that may have been placed on the student's record by other university officials).
  3. The dean of the college may grant a leave of absence to a student who requests and receives a medical withdrawal. This leave grants the student readmission into the program at a specified time and under specified circumstances.