Accounting Services:
Property Management
Below are pictures of the bar-code scanners used for taking annual physical inventory.  Please exercise care when carrying these scanners in public areas to avoid misidentification.
 
Key Dates
Inventory Start Date (Scanners available for check out): Monday, January 13th, 2014
Inventory Due Date (submit scanned inventory): Friday, March 14th, 2014
PRP-9 Inventory Confirmation Form Due Date: April 18th, 2014
Off-Campus Forms Due Date: 8/31/2014 for FY 2015
Designation of Property Custodian Form Due Date: 9/1/2014 for FY 2015
Property Management Guidelines

UH Property Management Guidelines
   • PROPERTY DEFINITIONS
   • FORMS
   • RESPONSIBILITIES
   • EQUIPMENT TAGGING
   • FABRICATION
   • ADDING COST TO EQUIPMENT
   • GIFTS AND DONATIONS
   • LOANED EQUIPMENT
   • MISSING, DAMAGED, OR STOLEN PROPERTY
   • OFF-CAMPUS EQUIPMENT
   • PHYSICAL INVENTORY
   • INTERDEPARTMENTAL LOANS AND TRANSFERS
   • FEDERALLY TITLED EQUIPMENT
   • SURPLUS PROPERTY
   • DISPOSAL OF PROPERTY
   • TRANSFER OR DISPOSAL OF DATA PROCESSING EQUIPMENT

Most Commonly Used PeopleSoft Accounts for Recording Capital and Controlled Asset Expenses
Building Code Listing
Texas SPA Process User's Guide

Training

Property Management is required each fiscal year for all Property Custodians, and every other fiscal year (even years) for business managers.  Training is provided via the Human Resources online training system.  Property Management will distribute lists of employees to be enrolled to College/Division Administrators each fiscal year prior to the enrollment period.  Periodic updates of information and guideline will be published on this website.

Effective FY 2014, the Texas Comptrollerí»s Office State Property Accounting guidelines have been change to remove Printers from the list of Controlled Assets, and Typewriters and Word Processors from the list of Capital Assets. This will result in the following changes for UH/UHS departments:
   • Purchases of printers, typewriters, and word processors with a cost of $4,999.99 or less will be expensed
    using GL account 54358
   • Property Management will contact your department during November and December of 2013 to provide you
     with the list of tags that will be disposed from your inventory list. If any printers, word processors, or typewriters
     remain on your departmental listing for annual inventory, please notify Property Management.

Property Custodian Online Training

Frequently Asked Questions
UH Moveable Equipment
Surplus Property and Warehouse
Warehouse services include assisting departments with the removal and disposal of surplus property, making items available for re-use and re-distribution, and assisting with transfers of items to the surplus warehouse.
Warehouse Hours:  Monday, Wednesday, Friday 9:00 – 11:15
Warehouse Contacts:
   • Raymon Mathews, 713-743-8759
   • Langston Royster, 713-743-8760
UH Department Procedures for Transfers to Surplus Property
Warehouse at 4902 Gulf Freeway – General Information
Forms
PRP-1A Authorization to Move or Transfer Furniture and Equipment
PRP-1B Surplus Property Transfer Request Form
PRP-2 Off-Campus Equipment Form
PRP-5 Inventory Tag Assignment for Fabricated Equipment Form
PRP-6A Designation of Property Custodian Form
PRP-6B Change of Property Custodian Form
PRP-9 Inventory Confirmation Form
PRP-16B Transfer of Data Processing Equipment
Surplus Property Transfer List Form
Texas State Comptroller's Missing & Stolen Report Form
Contacts

Minhthu Pham, Property Manager
General Property Management questions, deadline extensions, unique or emerging property issues.
Phone: 713-743-8757
Click here to send Minhthu Pham an e-mail message.

Victor Wongchukit, Assistant Property Manager
General Property Management questions, property management reports, accounting/account codes, and physical inventory.
Phone: 713-743-8758
Click here to send Victor Wongchukit an e-mail message.
Ana Chavez, Accountant 2
Inventory tags assignment and forms, property custodian designation, accounting/account codes.
Phone: 713-743-2627
Click here to send Ana Chavez an e-mail Message
Langston Royster, Accountant 1
Transfers to surplus property, removal and disposal of surplus items, and redistribution of surplus items.
Phone: 713-743-8760
Click here to send Langston Royster an e-mail message.
Raymon Matthews, Warehouse Coordinator
Contact Raymon with questions related to the removal of surplus property.
Phone: 713-743-8759
Click here to send Raymon Matthews an e-mail message.

Michelle Nguyen, Accountant 1
Physical inventory, physical inventory reports, off-campus equipment, and missing/stolen/damaged property reports.
Phone: 713-743-8749
Click here to send Michelle Nguyen an e-mail message.

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Last updated on 09/30/14
Comments to: CChan@central.uh.edu or SCho@central.uh.edu

Division of Admin & Finance