| General
Ledger Basics |
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A
PowerPoint presentation designed to familiarize the user with the
basic design of the new UHS General Ledger.
Quick
Reference to Cost Center Composition |
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| Quick
Reference to Financial Operations |
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Brief
guide to the conducting of the university’s financial business
using PeopleSoft 7.5 Education and Government applications. |
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| FAQ
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Frequently
Asked Questions about the new finance systems, and their answers. |
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| Tasks
and Enhancements |
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A
list of requested enhancements, on-going development tasks and
implementation efforts for the remaining modules. |
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FRS
Account to PeopleSoft Cost Center
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Each
active account in the current FRS general ledger was converted to a
PeopleSoft Cost Center, which is a combination of Chartfield values
including Business Unit, Fund, Department, Program and Project.
A web based, searchable list of the FRS accounts and their
PeopleSoft equivalents is provided. |
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| PeopleSoft
Cost Center to FRS Account
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This
reference enables the user to translate a PeopleSoft Cost Center
back to its equivalent FRS account. |
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| FRS
Account Control and Subcode to PeopleSoft Account
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A
browser accessible list of FRS account controls and subcodes and
their equivalent PeopleSoft account is provided for the user. |
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| FRS
to PeopleSoft Cross References |
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Documentation
on the translation between specific FRS attribute values and
PeopleSoft chartfield values.
Department
Cross Reference
Fund
Code Cross Reference
Program
Code Conversion
Project
ID Conversion
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| Inventory
of Reports |
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An
inventory of developed and delivered General Ledger reports,
including the frequency and users of each. |
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| FORMS |
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| Requests
for Financial System Access |
FS001
– Request for Financial System Operator ID
FS002
– Request for Financial System General Ledger Access
FS003
– Request for Financial System Accounts Payable Access
FS004
– Request for Financial System Purchasing Access
MS
Word
Adode
(pdf)
Purchasing
System access is currently limited to purchasing offices.
FS005
– Request for Report.Web
Access
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| Budget
Adjustment Request Form |
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PSGL002
- The revised Budget Request form is available here.
Users should access the form from their mapped drive in
production. |
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| Journal
Entry Request Form |
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PSGL001
- Journal
Entry Request replaces the current accounting forms for specific
types of transactions in the legacy system (3X, 4X, 5X and 6X) and
is accessible for trial use here.
Users should access the form from their mapped drive in
production. |
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| Encumbrance
Adjustment Form |
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The Encumbrance Adjustment Form is used to
request non-payroll encumbrance adjustments (UH and UH System only).
Instructions are included on a separate sheet of the Excel file.
Proper use of this form is covered in detail in the PO Voucher and
Encumbrances classes scheduled on the FAST website.
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| UHS
Accounts Payable and Purchasing Vendor Setup Form |
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For
use by UHS departments or potential vendors to request creation of a
vendor in PS Payables and Purchasing.
MS
Word
Adobe
(pdf)
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| UHS
Accounts Payable Individual Setup Form |
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For
use by UHS departments to establish an employee, student or other
individual as a vendor in PS Payables.
MS
Excel
Adobe
(pdf)
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| UHS
Travel Request |
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Travel
request to be approved and submitted before the start of travel.
While use of the current preprinted form may continue, use of
the form is recommended.
MS
Excel
Adobe
(pdf)
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| Chartfield
Action Forms |
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PSGL003
– Cost Center Action
PSGL004
– Program Action
PSGL005
– Project/Grant Action
PSGL006
– Account Action
PSGL007
– Fund Action
PSGL008
– Budget Period Action
PSGL009
– Department Action
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| Accounting
and Business Processes |
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The
University of Houston System developed a manual of accounting and
business processes to provide guidance to UHS staff.
These documents are to be supplemented by department specific
desk manuals.
Bursars
Office Processes
Treasurer’s
Office Processes
Endowment
Transactions
State
Transactions
Journal
Entries
Accounts
Payable Correction
SCR
Corrections
Payroll
Corrections
Cash
Receipt and Disbursements
Adjusting
Journal Entries
Bank
Transfers
Inter
Business Unit Reconciliation
Bank
Reconciliation
State
Fund Reconciliation
Journal
Entry Detail Report
Journal
History Report
Bank
Reconciliation Report
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| Other
Financial Forms |
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UH
Gift Transmittal Form
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