Resources for your RSO

Get Involved Website

The University of Houston has launched the Get Involved website to help students find opportunities to get involved.  Students are able to “shop” for registered student organizations through an A-Z directory, keywords, and categories.  When a student creates a profile on the Get Involved website, the website can match students with organizations and events that meet their interests.

Features available to student organizations through this online platform include document sharing, elections, event promotion, photo gallery, service hour tracking, etc. The Get Involved website can help students with publicizing and recruiting new members, management of current members, and officer transition.

The Get Involved website can be accessed through uh.edu/getinvolved or AccessUH.  Faculty, staff, and students will need to login with their Cougarnet ID and password to access the site.  All RSO advisors should create their own profile in Get Involved and request to be listed as the advisor for the organization(s) they advise.

Organization Registration

Each academic school year, student organizations are required to complete the organization registration process to become registered. At least one officer from every student organization must attend an Organization Orientation meeting but additional officers are welcome to attend. During the Organization Orientation meeting, students will learn about the benefits and services available to them and the rights and responsibilities of RSOs at the University of Houston.

Returning student organizations are required to complete the organization registration process at the beginning of each academic school year, typically in August and September. Registration of new student organizations occurs throughout the year as those organizations are formed.

The requirements to become registered are:

  1. Top three registered student leaders need to be currently enrolled University of Houston
  2. The group will attend a required Orientation session with the Center for Student Involvement to become aware of university policies and expectations of registered student organizations.
  3. The group will view mandatory risk management videos, coupled with an in-person workshop, to train all student organizations on this topic as it relates to their activities.
  4. The group will file its name, constitution regarding its method of operation, faculty/staff advisor, and the names of its officers or contact persons with the Center for Student Involvement through Get Involved.
  5. At the time of filing through Get Involved, three officers or contact persons for the organization will agree to a statement indicating that they are familiar with and will abide by the aforementioned responsibilities of student organizations. They will also agree to the standard hazing and discrimination disclaimer required of all student organizations.
  6. Having ascertained that the group’s purpose is lawful and within university regulations and that the group has filed the required forms and disclaimers, the Assistant Director of Center for Student Involvement, or designee, will approve the application. Appropriate university personnel are notified by Center for Student Involvement that the group is then eligible for all of the rights of student organizations.
  7. Should the staff feel that the organization does not meet the requirements for registration, notification of the decision and reasons will be furnished to the applying organization. The group may appeal the decision to the Dean of Students.
  8. Decisions of the University Hearing Board may be appealed to the Dean of Students.

Constitution

Registered Student Organizations (RSOs) are required to submit a constitution annually during the organization registration process. The Center for Student Involvement (CSI) encourages student organizations to review and update their constitution on an annual basis.

The Center for Student Involvement recommends that student organizations include the following areas in a Constitution below. You can review a sample Constitution .

  • Name
  • Non Discrimination Statement and Hazing Statement
  • Officer
    • Positions
    • Eligibility
    • Responsibilities
  • Officer Elections
    • Voting Process
    • Eligibility to Vote
  • Officer Vacancies
    • Removal Process
    • Resignation
    • Filling Officer Vacancies Process
  • Meetings
  • Rules of Procedure

State Mandated Risk Management Education

Per State of Texas House Bill 2639/Senate Bill 1138, enacted by the 80th Texas Legislature, all registered student organizations at the University of Houston attend an annual Risk Management Education program. The top three student leaders – the three named on your organization’s registration – are required to participate in this educational program. RSOs that do not complete the required training will not be registered by the University.

Advisors are required to attend a session covering the mandatory topics. Advisors who are University of Houston faculty and staff are required by law to attend, and community advisors are strongly encouraged to attend. Once an advisor has attended the training, he or she will not need to complete the training in subsequent years, unless there is a change in the state law.

The State Mandated Risk Management Education program provides students and advisors with information about alcohol and drug use and prevention, sexual harassment and sexual assault prevention and response, fire and fire arm safety, safe travel, managing events in a safe fashion, and services for students with disabilities.

Campus Leaders Ceremony

The Campus Leaders Ceremony, sponsored by the Center for Student Involvement, is the premier awards ceremony for scholastic and extra–curricular achievements. We recognize students, faculty, staff, and RSOs who improve the University community. The Campus Leaders Ceremony is held annually in April.

Activities Funding Board

The Activities Funding Board (AFB) is an agency of the Student Fee Advisory Committee (SFAC). AFB is a student-run financial entity that annually allocates $125,000 in student service fees to “activities” funding for registered student organizations.

AFB allocates funds only to registered student organizations (not individuals). Funding is for:

  1. Programs on the UH main campus
  2. Attending conferences off–campus that relate to student organizations mission.

AFB works on a reimbursement basis; funds are reimbursed only after the program or conference has taken place. AFB may pay directly for the following on–campus charges: The Daily Cougar ads, UHPD (security), Student Center A/V charges and room rental, and design and printing expenses incurred at Creation Station (only up to the amount allowed by AFB policies).

Student organizations interested in receiving funding from the Activities Funding Board can find more information at: www.uh.edu/afb . Student organizations are required to turn in allocation request forms at least four weeks prior to the on-campus program or conference.

Organizations may request a maximum of $2500 per academic year (Fall, Spring, Summer) for programs and conferences. There is a cap of $1000 for conference funding, $600 for program-related advertising, and $500 for program-related food and refreshments.

Student organizations receiving funding from the Activities Funding Board for conference travel must comply with the University student travel policy MAPP 04.02.04.

AFB cannot fund programs and conferences which take place in the month of August. Receipts for funded programs or conferences which occur between July 10 and July 31 must be submitted by August 10 in order to receive reimbursement.

Additional Funding Sources

Coca-Cola Donation Fund
Coca-Cola has exclusive rights to the University of Houston in relation to beverage service. In order to help student organizations, Coca-Cola provides a limited amount of free drinks to groups. The policies related to the donation fund can be found at Beverage Donation Policy and Beverage Donation Form.

The fund is only open once a school year to RSOs. While there is not a cap on how many drinks an RSO can request, the donation is based on expected attendance at the event. Organizations are strictly prohibited from selling the beverages.

In order for an RSO to be eligible for this fund, the RSO must complete the Event Registration process (regardless of location on campus). The student organization must also complete the request on the Auxiliary Services website. RSOs must request the beverages at least a full month prior to the event.

Catering on Cullen
As the dining provider at the University of Houston, Aramark/Catering on Cullen provides some funds for registered student organizations for free food at events on campus. RSOs can receive up to $400 each semester towards an event on campus (not including general body meeting). RSOs may not sell the food that they receive. The allocation of funds from Aramark is limited each semester and often is depleted prior to the end of each semester. Please review the Catering Donation Policy at Catering on Cullen Policy.

In order for a RSO to be eligible for this fund, the RSO must complete the Event Registration process (regardless of location on campus). The student organization must also complete the request on the Auxiliary Services website. RSOs must complete the process at least 3 business weeks in advance.

Banking - TDECU

The University of Houston does not provide banking services to registered student organizations. Organizations are encouraged to establish a bank account to help with finances. Organizations can choose to open an account with any banking institution such as Wells Fargo, Bank of America, etc.

TDECU which operates a branch in the Student Center will set up a checking account for registered student organizations. Student organizations must have a memorandum from the Center for Student Involvement, an Employer Identification Number through the Internal Revenue Service and between 2-3 listed top officers as co-signers on the account in order to open an account.

Students can contact TDECU in the Student Center at (800) 839-1154 or visit the location at Student Center South entrance.

CreationStation

CreationStation provides services to faculty, staff, students, and student organizations relating to graphic design and production. Some of their services include: design, t-shirts, printing, fax, buttons, drymount & lamination, balloons, and passport photos.

CreationStation offers competitive pricing for University of Houston students and student organizations for printed materials. For more information, check out www.uh.edu/uccs, by phone at 832-842-6200, visit them in the Student Center, located in the Basement level next to the Grand Staircase.

Carrel and Storage Space

Registered student organizations at the University of Houston are eligible to apply for carrels and storage space through the Center for Student Involvement and the Student Center. RSOs can apply for and receiving space through a yearly review process. The Student Center North houses 106 carrel spaces for RSOs as well as 82 storage lockers. Information about applying for carrel and storage space is distributed in the spring semester, and the application form is available during your Organization Registration.

General Program Planning Checklist

Over the course of time, your student organization will most likely plan a program of some kind. Programs can range from social to educational, for a cause or simply for fun. When planning a program, there are many factors to consider:

The who, what, when, where, why, and how factors:

Why?
What is the purpose of our program? What are our goals? Why are we doing this? How does this program support the vision and scope of our group?

Who is involved?
Who will be involved with planning and implementing the program (President, Vice President, Social Chair, etc.)? Are committees appropriate and who will be on them? Who needs to approve the program?

What -- Description of the Program
What will the program accomplish? Is it necessary? What is your target population (immediate community, local community, city, etc.)? How many people do you estimate attending?

What are the costs involved with the Program
Consider food, supplies, advertising, tickets, prizes, transportation off campus, etc. Should the program be cosponsored with another group?

When will the Program happen
Does the date conflict with major exams, holidays, or other important events around campus?

Where will the Program be held
Locations include Student Center, outdoor spaces such as Lynn Eusan Park, Butler Plaza, off-campus sites, etc.

How will people know about the Program?
What needs to be done to advertise the program— posters, e-mail, personal contact? When does the advertising need to go out? Who will be in charge of coordinating the marketing?

Have you considered the following?
Gender bias and gender-neutral language; religious backgrounds, rituals and traditions; diverse racial and/or ethnic populations; needs of students with disabilities; economic limitations faced by some residents; heterosexual bias and diverse sexual orientations.

ACPA Commission for Student Involvement (2005). Advisor Manual. Program Planning Checklist.