Reimbursement for Conferences
For conferences, in addition to the regular requirements, student organizations must submit an
official agenda (of the entire event), a list of UH students attending
the conference, appropriate airline ticket stubs, hotel and/or registration receipts (including a copy of the
invoice).
Items to bring with receipt package:
-
If you are being reimbursed for registration fees, bring in the confirmation receipt received by email.
It should show the name of the student (listed on the Travel Roster form) as well as the
dates of the conference to be attended.
-
If being reimbursed for Hotel Accommodations, provide the hotel invoice that states the name of the
hotel, the location of the hotel, the dates stayed at the hotel and the amount paid.
-
If being reimbursed for travel, bring all flight confirmation receipts, as well as any gas receipts.
For reimbursement purposes, if approved, the student organization must comply with the University student
travel policy
MAPP 04.02.04 and submit a copy of the Travel Roster to AFB
office before leaving for the conference.
