Reimbursement for Speakers/Performers

In order to receive reimbursement for a speaker/performer (an individual), the student organization must submit a written contract or letter of intent to AFB (after the event) which specifies the following:

  • Title of event/program
  • Date of event
  • Speaker/performer fee (do not use the term “honorarium”)
  • Travel/hotel accommodations & who made payment
  • Contract/letter must be signed & dated by the performer & an authorized representative of the student organization.
  • All groups must submit canceled checks, bank imaging statements, or credit card statements showing that payment has been made for each item.

For speakers/performers who work for a company or business, registration fees, travel, rental services, and other expenses, receipts must be on official company letterhead and the following items must be provided:

  • Company name, address, phone number, contact person
  • Must be signed and dated by an employee of the company
  • Quantity/description of items/services being paid for)
  • Amount/method of payment (ex. paid $50.00 cash; check number)
  • Receipts must say “Paid in Full” and/or “Balance Due 0”
  • All groups must submit canceled checks, bank imaging statements, or credit card statements showing that payment has been made for each item.