Quick Checklist for Submitting Your AFB Request
4 weeks (20 business days) before conference or program...
- Completed Funding Request must be submitted to AFB Financial Officer
- The request must be turned in at least 4 weeks prior to the event
- Requests must have been reviewed by a Campus Activities Advisor in the Department of Campus Activities for it to be considered complete.
Within 48 hours of Request submission
- Within 48 hours of your submission, the AFB Financial Officer will notify you to schedule a hearing
- Hearings are held every week in the Large Conference Room behind the Department of Campus Activities. Days are tentative.
- Organizations will be heard on a first-come, first served basis
- Only eight organizations can be heard each week
Within 24 hours after hearing…
- Within 24 hours of your hearing, the AFB Financial Officer will be in touch via email to let groups know whether or not they have been approved for funding.
- If the group has been approved, a representative will need to make an appointment with the Financial Officer to sign the Notice of Award.
Conference or Programs takes Place
Within 30 days of the conference or program (after)
- Make an appointment with the AFB Financial Officer to submit all receipts.
- All receipts must be turned in at the same time (They will not be accepted in increments.) Any incomplete submissions will not be considered for reimbursement.
- Individual receipts should be taped on separate, white 8.5’ x 11’ sheets of paper.
- Assuming all paperwork is in order, the AFB Financial Officer will prepare an Allocation Letter for you to sign, showing how much of your allocation you will be reimbursed for.
Approximately within six to eight weeks of submitting receipts…
- University will cut a check for your organization
- AFB will notify you via e-mail when your check is ready to be picked up
- All checks can be picked up in the UC Administration Office, located on the 2nd floor of the University Center
As always, if you have any questions, please feel free to contact the AFB Financial Officer at 713-743-5831 or the AFB Advisor Bruce Twenhafel at 713-743-5176.
