SAMs in Executive Review for the 4th Quarter, Fiscal Year 2011

The following SAMs have been recommended by University of Houston System subject matter experts for review.  To review the proposed changes, please select each policy name to view the linked document and send comments/suggestions, if any, to
palevy@central.uh.edu by December 7, 2011.

To review the proposed changes, please select each policy name to view the linked document. The column titled "Proposed Changes" briefly explains the updates that have been submitted. The column titled "Review Comments" indicates the comments/suggestions received during the Component Draft Review, Campus Review, and the System Executive Review of the policies listed below.

SAM Number and Name Proposed Changes Review Comments
SAM 01.B.02 - Selection of Architectural and Engineering Firms Applied revised SAM template and added new Revision Log. Changed responsible party. These changes were proposed by the System Office of Administration (A&F).
SAM 01.B.05 - Signature Authority for Construction Contracts Applied revised SAM template and added new Revision Log. Removed Section 5, Index terms. Changed responsible party. These changes were proposed by the System Office of Administration (A&F).


SAM 01.C.02 - Allocation of Insurance Premiums and Claim Reimbursements Applied revised SAM template and added new Revision Log. Added hyperlinks as applicable to areas and documents. Removed premiums for coverage information from Section 2.1. Added information on physical damage coverage and additional coverage in Section 2.4.a. Removed $1,000 deductible physical damage coverage from Section 2.4.b. Changed responsible party from AVC for Plant Operations to AVC for Finance. These changes were proposed by the System Office of Risk Management.
SAM 01.C.03 - Reporting Work-Related Injuries and Illnesses Applied revised SAM template and added new Revision Log. Provided minor redlines to Section 3.1 to reflect current operating requirements. In Section 3.2, the rules and requirements will be published by the Office of Risk Management. Changed the responsible party from the AVC for Plant Operations to the AVC for Finance. These changes were proposed by the System Office of Risk Management.
SAM 01.C.12 - Animals on the Component University Campuses Applied revised SAM template and added new revision log. Changed responsible party from AVC for Plant Operations to AVC for Finance. Removed Section 5, Index terms. These changes were proposed by the System Office of Risk Management.  
SAM 03.A.28 - Tax-Exempt Bond Post-Issuance Compliance Added new revision log. In Section 6.1, changed the record retention period from 3 years to 6 years to comply with current standards and recommendations. These changes were proposed by the Office of the Treasury.  
SAM 03.H.02 - Open Records Applied revised SAM template and added new Revision Log. Added Section 2.1 on designating an agent to act as the Public Information Officer (PIO). Removed Section 2.2. Information in Section 2 emphasized the role of the PIO, redefining the role of the Office of Legal Counsel for all public information act requests received by the System. Removed Section 5, Index terms. These changes were proposed by the Office of Legal Counsel. Changes by SME on 11/08/2011: Added Section 5 (References) and links to the PIO web site and e-mail link.
Response: Changes Applied.
SAM 06.A.07 - Procedures for the Operation of Institutes and Centers Applied revised SAM template and added new Revision Log. Removed Section 6, Index Terms. Added VC for Research and Technology Transfer as responsible party. Removed Section 6, Indexing Terms. These changes were proposed by the System Office of Academic Affairs.  
SAM 06.A.09 - Academic Personnel Policies Applied revised SAM template and added new Revision Log. Corrected Board of Regents policy numbers throughout procedure. Revised Section 2.0 definitions for Appointment, Separation, Tenure, Non-Tenure Track Positions, and Faculty Leaves of Absence. Removed special cases tenure requirement in Section 3.2. Revised Section 3.6 to emphasize teaching assignments as opposed to teaching budgets. Removed the specific procedures requirement for each university for tenure and promotion in Section 4.2 and moved them to Section 4.1. Removed Index terms (Section 7.0). These changes were proposed by the System Office of Academic Affairs. Campus Review: Please address the specific procedures needed for tenure and promotion using shared governance removed from Section 4.2.
Response: This information was added to Section 4.1.


After Chancellor Review: Chancellor added information to Section 2.1 on appointment letter information, change of responsibility for faculty tenure to the Chief Academic Officer (Provost), and added BOR Policy 57.10 to the requirements for considering positions of Deans or Vice Presidents.
Response: Changes applied; approval cycle restarted on 02/01/2012.

*Please note that the policies contained in this section are not official.  The changes have been submitted to University Policies and Procedures and are currently under review.  To view official System Administrative Memoranda, go to
http://www.uh.edu/policyservices/sam/.





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Kathleen Milford
713-743-6885

uhpolicies@uh.edu