SAMs in Special Component Housekeeping Approval Cycle, Quarter 4, Fiscal Year 2016

The following Housekeeping SAM changes have been recommended by the Office of Legal Affairs and General Counsel (OGC) via the U.S. Department of Education's Office of Civil Rights regulations regarding GENDA and non-discrimination statements.
Per SAM 01.A.01, Section 7.4, these updates will be treated as Housekeeping Changes with no required Campus or Executive Review cycles for feedback.

The column titled "Proposed Changes" briefly explains the updates that have been indicated due to required updated GENDA and Non-Discrimination statements.

SAM Number and Name
Review Initiated By
Proposed Changes
SAM 01.D.07 - Discrimination and Harassment Policy
System Office of
Legal Affairs and General Counsel
This SAM is being submitted as a "Housekeeping Change."
Updated Section 2.3 with a hyperlink to the current Component Equal Opportunity Coordinators. No additional changes were made by the Subject Matter Experts (SMEs).
SAM 01.D.08 - Sexual Misconduct Policy

System Office of
Legal Affairs and General Counsel
This SAM is being submitted as a "Housekeeping Change."
Updated Section 2.8 with hyperlink to the component campus Title IX Coordinators. Updated links as applicable. No additional changes were made by the Subject Matter Experts (SMEs).

SAM 02.A.04 - Discipline and Dismissal of Regular Staff Employees

System Office of
Legal Affairs and General Counsel
This SAM is being submitted as a "Housekeeping Change."
Updated Section 3.2 with GENDA/Title IX information per the U. S. Department of Education's Office of Civil Rights requirements. Changed responsible party from Associate Vice Chancellor for Finance to Associate Vice Chancellor for Human Resources. Changed titles as applicable.

SAM 02.A.11 - Staff Performance Appraisals

System Office of
Legal Affairs and General Counsel
This SAM is being submitted as a "Housekeeping Change."
Updated Section 2.7 with GENDA/Title IX statement per U.S. Department of Education's Office of Civil Rights requirements. Changed responsible party from Associate Vice Chancellor for Finance to Associate Vice Chancellor for Human Resources. Updated titles as appropriate.

SAM 02.A.20 - Hours of Work

System Office of
Legal Affairs and General Counsel
This SAM is being submitted as a "Housekeeping Change."
Updated Section 2.1 with GENDA/Title IX information per the U. S. Department of Education's Office of Civil Rights requirements. Changed responsible party from Associate Vice Chancellor for Finance to Associate Vice Chancellor for Human Resources. Changed titles as applicable.

SAM 02.A.25 - Termination Clearance Guidelines

System Office of
Legal Affairs and General Counsel
This SAM is being submitted as a "Housekeeping Change."
Updated Section 3.12 with GENDA/Title IX statement per U.S. Department of Education's Office of Civil Rights requirements. Changed responsible party from Associate Vice Chancellor for Finance to Associate Vice Chancellor for Human Resources. Updated titles as appropriate.

SAM 02.A.26 - Employee Development and Training

System Office of
Legal Affairs and General Counsel
This SAM is being submitted as a "Housekeeping Change."
Updated Section 2.2 with GENDA/Title IX statement per U.S. Department of Education's Office of Civil Rights requirements. Changed responsible party from Associate Vice Chancellor for Finance to Associate Vice Chancellor for Human Resources. Updated titles as appropriate.

SAM 02.A.31 - Access to and Maintenance of Personnel Files

System Office of
Legal Affairs and General Counsel
This SAM is being submitted as a "Housekeeping Change."
Updated Section 2.4 with GENDA/Title IX information per the U. S. Department of Education's Office of Civil Rights requirements. Changed responsible party from Associate Vice Chancellor for Finance to Associate Vice Chancellor for Human Resources. Changed titles as applicable.

SAM 02.A.34 - Types of Staff Employment

System Office of
Legal Affairs and General Counsel
This SAM is being submitted as a "Housekeeping Change."
Updated Section 3.7 with GENDA/Title IX information per the U. S. Department of Education's Office of Civil Rights requirements. Changed responsible party from Associate Vice Chancellor for Finance to Associate Vice Chancellor for Human Resources. Changed titles as applicable.

SAM 02.A.35 - Search Committees for Executive and Staff Positions

System Office of
Legal Affairs and General Counsel
This SAM is being submitted as a "Housekeeping Change."
Updated Section 3.7 with GENDA/Title IX statement per U.S. Department of Education's Office of Civil Rights requirements. Changed responsible party from Associate Vice Chancellor for Finance to Associate Vice Chancellor for Human Resources. Updated titles as appropriate.

SAM 02.A.36 - New Staff Orientation and Processing

System Office of
Legal Affairs and General Counsel
This SAM is being submitted as a "Housekeeping Change."
Updated Section 2.6 with GENDA/Title IX information per the U. S. Department of Education's Office of Civil Rights requirements. Changed responsible party from Associate Vice Chancellor for Finance to Associate Vice Chancellor for Human Resources. Changed titles as applicable.

SAM 02.A.37 - Background Checks for Employees

System Office of
Legal Affairs and General Counsel
This SAM is being submitted as a "Housekeeping Change."
Updated Section 2.7 with GENDA/Title IX statement per U.S. Department of Education's Office of Civil Rights requirements. Changed responsible party from Associate Vice Chancellor for Finance to Associate Vice Chancellor for Human Resources. Updated titles and links as appropriate.

SAM 02.B.07 - Fair Labor Standards Act

System Office of
Legal Affairs and General Counsel
This SAM is being submitted as a "Housekeeping Change."
Updated Section 2.3 with GENDA/Title IX information per the U. S. Department of Education's Office of Civil Rights requirements. Changed responsible party from Associate Vice Chancellor for Finance to Associate Vice Chancellor for Human Resources. Added SAM 02.B.02 to Section 6. Changed titles and links as applicable.

SAM 02.B.10 - Shift Differential

System Office of
Legal Affairs and General Counsel
This SAM is being submitted as a "Housekeeping Change."
Updated Section 2.3 with GENDA/Title IX statement per U.S. Department of Education's Office of Civil Rights requirements. Updated titles as appropriate.

SAM 02.D.04 - Leaves of Absence

System Office of
Legal Affairs and General Counsel
This SAM is being submitted as a "Housekeeping Change."
Updated Section 2 with GENDA/Title IX information per the U. S. Department of Education's Office of Civil Rights requirements. Changed titles and hyperlinks as applicable.

SAM 02.D.06 - Family and Medical Leave

System Office of
Legal Affairs and General Counsel
This SAM is being submitted as a "Housekeeping Change."
Added revised SAM template and new Revision Log. Added Section 2.4 with GENDA/Title IX information per the U. S. Department of Education's Office of Civil Rights requirements. Changed responsible party from Associate Vice Chancellor for Finance to Associate Vice Chancellor for Human Resources. Changed titles and hyperlinks as applicable.

SAM 02.D.08 - Parental Leave

System Office of
Legal Affairs and General Counsel
This SAM is being submitted as a "Housekeeping Change."
Updated Section 3.3 with GENDA/Title IX statement per U.S. Department of Education's Office of Civil Rights requirements. Changed responsible party from Associate Vice Chancellor for Finance to Associate Vice Chancellor for Human Resources. Updated titles as appropriate.

SAM 02.E.05 - Employee Assistance Program

System Office of
Legal Affairs and General Counsel
This SAM is being submitted as a "Housekeeping Change."
Updated Section 3.3 with GENDA/Title IX statement per U.S. Department of Education's Office of Civil Rights requirements. Changed responsible party from Associate Vice Chancellor for Finance to Associate Vice Chancellor for Human Resources. Updated titles as appropriate.

SAM 02.E.09 - Reasonable Workplace Accommodations for Employees With Disabilities

System Office of
Legal Affairs and General Counsel
This SAM is being submitted as a "Housekeeping Change."
Added in Section 2 GENDA/Title IX statement per U.S. Department of Education's Office of Civil Rights requirements..



Please note that the policies contained in this section are not official. These changes have been submitted to the University Policies and Procedures and are currently under review. To view official System Administrative Memoranda, go to
http://www.uh.edu/af/universityservices/policies/sam/index.htm.





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Policies and Procedures Coordinator
Peggy Levy
713-743-6636

uhpolicies@uh.edu