SAMs in Component Campus Review, Quarter 4, Fiscal Year 2012

The following SAMs have been recommended for review by University of Houston System Subject Matter Experts (SME). To review the proposed changes, please select each policy name to view the linked document and send your comments, if any, to by October 10, 2012.

The column titled "Proposed Changes" briefly explains the updates that have been submitted by the SME for Component Campus Review.

SAM Number and Name
Review Initiated By
Proposed Changes
SAM 01.C.01 - Risk Management Policy
System Office of
Risk Management
Added new Revision Log. Made revisions to Section 2.2.1 on the Texas Tort Claims Act providing a limited waiver on use of motorized vehicles on component university property. Added "Designee" to Section 3. Removed requirements on competitive bids in Section 4.1.
SAM 01.C.05 - Executive Travel
System Office of
Risk Management
Added new Revision Log. No additional changes were required via the Subject Matter Expert (SME).
SAM 01.C.05 is being submitted as a housekeeping change.
SAM 01.C.08 - Environmental Review for Acquisition of Real Property
System Offices of
Risk Management
and Legal Counsel
Applied new SAM template and revision log. Changed title from "Receiving Gifts of Real Property" to "Environmental Review for Acquisition of Real Property." Plant Operations' responsibilities changed to Risk Management in Sections 3.1 and 3.2. Added hyperlinks to documents as needed. Added Real Estate Services to the process. Added Section 3.3 on donor providing a current appraisal of the property, and the System providing a second appraisal using BOR policy 53.02. Added Section 3.5 on environmental assessments during the gift acceptance process. Removed Sections 3.6, 3.8, 3.9, and 3.12. Added Section 6, References. Updated responsible parties.

SAM 01.C.10 - Return-To-Work Program On-The-Job Injuries
System Office of
Risk Management
Added new Revision Log. Revised Section 3.1 to address full versus temporary duty and the process for approving a temporary position or modified regular position. Removed the supervisor's request for return-to-work from Section 4.2. Documented income benefit reduction by the State Office of Risk Management, who administers the Worker's Compensation program. Added " and all applicable laws" to the end of Section 5.3.
SAM 01.C.14 - Identity Theft
System Office of
the Treasury
Applied revised MAPP template and added new Revision Log. No additional changes were required via the Subject Matter Expert (SME).
SAM 01.C.14 is being submitted as a housekeeping change.
SAM 02.A.18 - Probationary Period for Regular Staff Employees
Chief Human Resources Officers
Applied revised SAM template and added new Revision Log. Added "Benefits-eligible" in Section 2.1, and added information on police officers serving a 12-month probationary period. Changed consultation responsibilities in Section 3.5 for dismissal of employees and grievance process.
SAM 03.A.02 - Entertainment Expenditures
System Office of Finance
Added the new Revision Log. Removed Section 3.6 on entertainment expenses for the Office of Government Relations.
SAM 03.F.01 - Gift
System Office of Legal Counsel
Applied revised SAM template and added new Revision Log. Added gifts of Real Estate to the Chancellor's final accept authority to Section 5.1. Revised Section 5.5 to include the System Offices of Advancement, Real Estate, Risk Management, Facilities Planning and Construction, General Counsel, and the EVC for Administration and Finance to real property acceptance. Added appraisals conducted in accordance to Board Policy 51.01 to Section 5.5.a. Information was inserted on the process for gifts-in-kind involving real property or buildings to Section 5.5.d. The summary description process was described in Section 5.5.e through 5.5.i. In Section 8.2, changed the date of receipt of IRS Form 8283 from two years to three years.
SAM 03.G.03 - Financial System Verification of Cost Center Transactions
System Office of Finance
Added information on length of time between cost center verifications in Section 2.2. Added Section 2.3.e on alternative verification procedures. Added information on unit administrators verifying cost center verification reports in Section 2.4. Added Sections 2.5 and 2.6 on the process of verifications, including reviews and approvals at least twice each Fiscal Year. Additional documentation to retain was included in Section 2.7. Removed Section 5, Indexing Terms.

Please note that the policies contained in this section are not official. These changes have been submitted to the University Policies and Procedures and are currently under review. To view official System Administrative Memoranda, go to

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Policies and Procedures Coordinator
Peggy Levy