SAMs in Component Campus Review, Quarter 2, 2011

The following SAMs have been recommended for review by University of Houston System Subject Matter Experts (SME). To review the proposed changes, please select each policy name to view the linked document and send your comments, if any, to by Friday, March 4, 2011.

The column titled "Proposed Changes" briefly explains the updates that have been submitted by the SME for Component Campus Review.

SAM Number and Name
Review Initiated By
Proposed Changes
01.C.08 - Receiving Gifts of Real Property
Office of

Applied new SAM template and revision log. Plant
Operations' responsibilities changed to Risk Management
in Sections 3.1 and 3.2. Updated responsible parties.
01.C.15 - Pedestrian Safety
Office of

This new SAM provides guidelines for a safe environment for students, faculty, staff, and visitors using University of Houston System component university pedestrian walkways, minimizing potential conflict between motorized vehicles and pedestrians.
03.A.06 - Establishment, Maintenance, and Discontinuance of Credit Card Services
Office of


Applied revised SAM template and revision log. No additional changes were needed per the Subject Matter Expert.  
03.A.12 - Exemption from State of Texas Taxes for University Expenditures
Office of
Applied revised SAM template and revision log. Removed
reimbursement consideration in Section 2.2. Clarified
lodging taxes for state versus local in Section 2.3. Added
Section 2.7, indicating reimbursed taxes for goods and
services except for sponsored project and state-appropriated funds.
03.A.25 - Representation Allowance
Chancellor's Office
Applied revised SAM template and revision log. Family
member expenses of legitimate purpose can be
reimbursed. The Chancellor's/President's Office were
assigned the responsibilities if establishing allowances,
tracking expenditures, and reporting monthly balances.
Activated links to cited documentation.
03.G.03 - Financial System Verification of Cost Center Transactions
Office of
Applied revision log. In Section 2.4, Cost Center
managers are now responsible for reviewing monthly cost center verification reports.
03.G.05 - Requirement for Utility Bill Audits
Office of
Applied revised SAM template and revision log.
Section 2.4 was revised to indicated that refunds will be deposited at the cost center that incurred the associated expense. Provided web link for Texas Government Code Chapter 2112.

Please note that the policies contained in this section are not official. These changes have been submitted to the University Policies and Procedures and are currently under review. To view official System Administrative Memoranda, go to








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Peggy Levy