SAMs For Interim 2 Approval for the 4th Quarter, Fiscal Year 2015

The following SAMs have been submitted for Interim 2 approval for Quarter 4, Fiscal Year 2015.  To review the proposed changes, please select each policy name to view the linked document.

The column titled "Proposed Changes" briefly explains the updates that have been submitted for Interim approval.

SAM Number and Name Proposed Changes
SAM 03.A.05 - Contract Administration
(Interim 2)
This SAM will be submitted for Interim 2 approval and will be part of the
Quarter 1, FY 2016 review cycle to remove the Interim designation.

Interim 2 release due to Texas Legislature changes to contracting by state entities. Added written policies to implement this policy to Section 2.2, Added rule of revised contract amount not exceeding 25% of total amount does not need to go to Board of Regents in Section 2.5; however, if revised contract amount exceeds $1,000,000, then Board of Regents must approve the amendment, change, extension or renewal. Included Section 3.1.c, for component universities to report all contracts exceeding $0.00 on its applicable web site after September 1, 2015. Excluded utility easements in Section 4.1.b. Added oil and gas leases with bonus exceeding $100,000 to Section 4.1.d, and removed investment agreements to Section 4.1.e. Added rule on $1,000,000 revised contract amount to Section 4.1.g. Indicated that template for Board of Regents’ agenda may be obtained from Board of Regents’ Office in Section 4.2, and removed Exhibit A. Indicated due date of delegation authority changes as September 1 of each fiscal year in Section 5.2. Removed Section 5.4, and added process for component Purchasing Director as Section 5.5. Added Section 5.6 on monitoring procurement contracts over $1,000,000 and reporting to Division of Administration and Finance in Section 5.6. Added Section 6.3.f on execution of other contracts not exceeding $300,000. Revised Section 6.8 for contracts being routed through the Office of Contract Administration. Removed Section 6.9. Added annual report of contracts exceeding $1,000,000 as information item to Board of Regents to new Section 6.9. Revised Section 7.2, removing requirements for state and local funds, and added System Office of Real Estate Services and System Office of Contract Administration to process of leasing space. Removed “executive” from Vice Chancellor of Administration and Finance throughout text. Added Professional Services and Consulting Services parameters to Section 7.3.c on State Agency Reporting. Added Section 7.4 on parameters for construction contracts. Added UH Tax Director to process for revenue-generating contracts in Section 7.5. In Section 7.7, raised parameters for Major Information System contracts from $100,000 to $1,000,000. Removed Section 7.7 on contracts for Non-Resident Bidders. Updated Section 7.8 to reference Electronic State Business Daily (ESBD) instead of Texas Electronic Marketplace. Changed contact information for Section 7.9 on vendor identification to the Purchasing Department. Added Associate Vice Chancellor for Finance as responsible party to Section 8. Removed Exhibit B.

This SAM will be part of the Quarter 1, FY 2016 review cycle to remove the Interim 2 designation, with all appropriate updates to the contents to meet current operating requirements.

*Please note that the policies contained in this section are redlines of Interim policies and are not official.  The changes have been submitted to University Policies and Procedures and are currently in the Interim approval process.  To view official System Administrative Memoranda, go to

Contact Us

Policies and Procedures Coordinator
Peggy Levy