Review Archives

SAMs Reviewed During FY10 - 3rd Quarter

The following SAMs were recommended for review by the component university subject matter experts. The review period concluded and changes are currently being distributed for approval. The column titled "Proposed Changes" briefly explains the updates that were submitted.

SAM Number and Name Proposed Changes Review Comments
SAM 01.C.11 - Property Loss Claims SAM 01.C.11 was updated to increase the component university property claim deductible from $5,000 to $10,000. The EVP for Finance and Administration approves settlements from $50,000 to $100,000; losses above $100,000 are coordinated through and settled by insurance companies. Suggestion: Section 4.1, a statement was added to document measures to be taken to protect damaged property and prevent reoccurrence of similar loss.
Response: Changes applied.

Suggestion: Throughout the text, the group was changed from Environmental Health and Risk Management to Risk Management per current organizational structure.
Response
: Changes applied.

Suggestion: The responsible party changed from AVC for Plant Operations to AVC for Finance.
Response: Changes applied.

Suggestion: Made changes to Exhibit A, emphasizing action taken to protect damaged property and preventing reoccurrence of similar loss, to reflect current operating practices.
Response: Changes applied.
SAM 03.A.17 - Disclosure of Related Party Interests Section 3.2 of SAM 03.A.17 was revised to align the policy with current reporting practices. All faculty and exempt staff as well as non-exempt staff with purchasing responsibilities are required to annually complete a disclosure statement regarding related party interests. These changes were proposed by the Office of Finance. 3.3 and 3.4 - The term "chairman" should be changed to “chairperson” so as not to reference gender.
Response : Changes applied.
SAM 03.D.04 - Check Distribution SAM 03.D.04 was updated to comply with changes to SAM 03.D.07. Paychecks may be printed for the first and possibly second paydays. Section 2.1 requires checks to be available for pick up on payday. Component university check distribution addresses were updated in Section 2.2. Section 2.3 was updated to allow individual employees to pick their paychecks directly from the distribution office upon presentation of proper ID. Previously only designated department representatives were allowed to pick up checks. Section 3.3 was also adjusted, as Payroll processes stale-dated checks. These changes were proposed by Treasury. 2.2 and 2.3 - These sections seem contradictory.  Specify that Section 2.3 applies to UH and UHS only.
Response: Changes applied.

2.3 - Section too specific to UH campus, recommend deletion from SAM and addition to MAPP.

Response: Items 2.2.a through 2.2.e deal with other components, so including UH is appropriate.

2.0 - Add the following section: "Each component university will establish procedures for distribution of checks to employees of that component.”
Response: Changes applied.
SAM 03.E.02 - Property Management A statement was added to Section 3.4 of SAM 03.E.02 to require coordination between the disposing department and IT to ensure the appropriate disposal of data processing equipment that is not capitalized or controlled. These changes were proposed by the Office of Finance. 3.4. - Include data storage devices in the last sentence.
Response: Changes applied.
SAM 05.B.01 - Principles Guiding the Operation of Intercollegiate Athletics The guiding principles were updated to reflect those of the Second Century Imperatives on Intercollegiate Athletics created by the NCAA Presidential Task Force. Section 2.1.e was also edited to assign responsibility of judgment for the admission of student-athletes to an academic review panel. Section 2.2.f was edited to remove the statement that students who cannot demonstrate that they will graduate in 5 years will not play. These changes were proposed by the Athletics Department.  

*Please note that the policies contained in this section are not official.  The changes have been submitted to University Policies and Procedures and are currently under review.  To view official System Administrative Memoranda, go to http://www.uh.edu/policyservices/sam/.







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Kathleen Milford
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