|
SAM Number
and Name |
Proposed
Changes |
Review
Comments |
|
SAM 01.B.01 - Wastewater Capacity |
SAM 01.0B.01 was submitted for its scheduled review. The responsible party was updated. |
|
|
SAM 01.B.03 - Temporary Buildings |
Reference to the Board policy
regarding permanent buildings was
removed from SAM 01.B.03 as this
policy relates specifically to
temporary structures. Section 2.3.
was also updated to correspond to
the timing in section 2.2. The responsible party
was also updated. |
|
|
SAM 03.A.28 - Tax-Exempt Bond Post-Issuance Compliance |
New policy drafted to establish the requirements and procedures for ensuring
compliance with federal laws relating to the issuance and post-issuance
monitoring of tax-exempt bonds. |
|
|
SAM 03.E.01 - Physical Inventory of Goods for Resale, Manufacture, or Repair |
Section 2.7. of SAM 03.E.01 was updated to include a
statement that allows reselling departments to offer
obsolete goods at a discounted price. |
|
|
SAM 03.E.03 - Disposition of Abandoned and Unclaimed Personal Property |
SAM 03.E.03 was updated to reference the section of the state statutes on unclaimed
wages. The language was also updated to state that wages are abandoned after 1
year with no claim/knowledge of location/etc. |
|
|
SAM 03.F.03 - Distribution of Income from Selected Endowments |
Reference to the
"Southland Paper Mills Foundation Endowed Scholarship Fund" was changed to
"International Paper Endowed Scholarship Fund"
in SAM 03.F.03. |
3.1. - Put a period after scholarships and delete “awards.”
- Changes applied.
3.2. - The minimum award for the Cullen Scholarship – since there are two Cullen scholarships, I think that the paragraph should explicitly state which one is referred to.
- Changes applied.
3.3. - fiscal year following what? Is there a more clear way to reflect this payout time frame?
- Changes applied.
3.3. - Does the following fiscal year basically mean starting in September? Or an entire year later?
Response: They will continue to be posted as revenue to the beneficiary cost centers every September in a single transaction. There is no change to this process contemplated by the change in the SAM. The change in the SAM is simply a point of clarification.
|
|
SAM 03.F.04 - Cash Handling |
"Remote Deposit" was defined in SAM 03.F.04. Section 3.16.
now requires cash and check deposits to be
sent to the bank in separate deposit bags.
When applicable,
checks will be sent to the bank via remote deposit. |
|
|
SAM 03.F.05 - Conveyance of Real Property |
Edits to SAM 03.F.05 include a provision allowing the sale of
real property if it is consistent with the System's mission and
business affairs. The procedures were also updated to allow
direct negotiations between public agencies in section 3.2.
The System Office of Stewardship must also be notified if
donated real property is sold within 3 years to facilitate
IRS compliance. |
|
|
SAM 03.G.06 - Bank Account Reconciliation Procedures |
Section 2.1. was edited so that the System Treasurer is
responsible for providing bank statements to component
universities only if these statements are not available
via the bank websites. The time limit for completion and
review of reconciliation reports was also increased from
15 to 20 days in section 2.3. |
|
|
SAM 06.A.02 - Communications with Coordinating Board |
SAM 06.A.02 was submitted for its scheduled review. Language was
updated to be consistent with other SAMs and the responsible party was updated. |
|
|
SAM 08.A.04 - Naming Opportunity |
Board policy numbers referenced in SAM 08.A.04 were corrected
and department names were updated. Recommended gift levels for
common naming opportunities were adjusted in section 2.6., and
the procedures outlined in section 3. were rewritten to assign
primary responsibility for the origination of a naming request
to the associated department development officer. The
responsible party and approver were also updated. |
|
