Fiscal Year 2017 - 2nd Quarter MAPPs in Executive Review

The following MAPPs have been recommended for review by University of Houston Subject Matter Experts. To review the proposed changes, please select each policy name to view the linked document and send your comments, if any, to by February 7, 2017 (Tuesday).

The column titled "Proposed Changes" briefly explains the updates that have been submitted.
MAPP Number and Name
Proposed Changes
MAPP 02.02.06 - Workers' Compensation Made Corrections to links and titles as applicable Added references to Section VIII. Modified Accident Forms and non-disabling illness/injury definitions in Section III. Made minor redlines in Section V.A.2. Added process fro written statement in Section V.A.3. Added current process for accident-related lost time documentation in Section V.B.5.d.
MAPP 02.03.05 - Background Checks for Employees Changed title from Security Sensitive Positions to Background Checks For Employees, and rewrote process to emphasize criminal background checks. New requirement for all positions to receive a background check, and the process to be done by use of a vendor instead of the previous UHDPS process. The responsibility is assigned to Human Resources and the Office of Faculty Affairs for completion, retention, and destruction of obtained documents. Added Section XIII for references.
MAPP 02.06.02 - Staff Tuition Scholarship Program Removed Section III.A on College Release Time; courses taken for this program must involve a degree program at University of Houston. Removed information on career paths and Grade Point Average in Section III. Added Grade Point Average information in Section IV.F. Removed Section V.A on credit courses. Revised total for maximum scholarship amount from $1,200 to $2,000. Removed composition of Staff Tuition Scholarship Committee in Section V.B, and added task to review applications and select award recipients. Revised links and titles as applicable.
MAPP 04.01.03 - Vouchers

Updated titles and links as applicable. Updated Section VI.K to emphasize local, non-federal funds, and indicate the President may be reimbursed for more than 20% gratuity based on actual expenditures.
MAPP 04.04.01A - Contracting - General

Added information to Section II.C on delegation of authority being made in writing and filed with the OCA by September 1st of each fiscal year. Updated titles and links as applicable. Added Section IX, References.
MAPP 05.02.02 - Official Functions and Discretionary Expenditures

Updated titles and links as applicable. Added Section III.G definition for gratuity, indicating that the President may be reimbursed for more than 20% gratuity based on actual expenditures.
MAPP 05.04.07 - Monthly Cell Phone Allowance Added Section III.E regarding the new process for using the Cell Phone Allowance Verification Form. Revised Section III.F regarding documentation requirements for managers and department Heads. Removed Section III.F.2 on determining source of funding, and added note that the allowance will be changed to the same cost center as the employee's regular salry. Updated links and titles as applicable.
MAPP 06.01.01 (No Longer 07.03.01) - Emergency Management Policy

Applied revised MAPP template and added new Revision Log. Revised text to reflect current operating requirements. Deleted all Addendums and Index Terms.

NOTE: MAPP number will be going back to MAPP 06.01.01 based on reorganization of DPS into two divisions (Campus Safety and Police/Security).
MAPP 06.05.03 - Motor Vehicle Record Evaluation Revised Motor Vehicle Request Form and updated link. Updated titles and links as applicable. No additional changes were made by the Subject Matter Experts (SMEs).
FULL REVIEW CYCLE due to four (4) years between review cycles for document.
MAPP 08.01.01 - Sponsored Research Activities Added Section II.F on Pricipal Investigator responsibilities for regulatory compliance approvals. Added link to Research Admininstration Certification Program (RACP) in Section II.C. Updated responsible party's title.
MAPP 09.06.01 - Key Control Policy
(New MAPP)
This document establishes the guidelines for the campus key control process, establishing a recorded chain of accountability and access for all credentials, key holders, and locations.

*Please note that the policies contained in this section are not official.  The changes have been submitted to the University Policies and Procedures and are currently under review.  To view official Manual of Administrative Policies and Procedures documentation go to

Contact Us

Policies and Procedures Coordinator
Peggy Levy