Fiscal Year 2016 - 3rd Quarter MAPPs in Executive Review

The following MAPPs have been recommended for review by University of Houston Subject Matter Experts. To review the proposed changes, please select each policy name to view the linked document and send your comments, if any, to by May 20, 2016 (Friday).

The column titled "Proposed Changes" briefly explains the updates that have been submitted.
MAPP Number and Name
Proposed Changes
MAPP 01.01.02 - University Coordinating Commission Added System Administrative Memoranda (SAMs) to the UCC vetting process in Sections II, IV.E, and IV.F. Removed Chair of the Graduate Education and Policies Committee from UCC membership in Section III.A.1. Added University Policies and Procedures Coordinator to UCC membership in Section III.A.6. Revised responsible party from Executive Associate Vice President for Academic and Faculty Affairs to Faculty Senate President and Faculty Senate President-Elect.
MAPP 05.01.01 - Cash Handling Updated reference to SAM 08.A.03 in Section I. Changed Student Financial Services (SFS) to Student Business Services (SBS) throughout text. Added background check for cash handling or fund custodial responsibilities positions in Section IV.B. Revised Section IV.J to indicate Non-Sufficient Checks to be designated by the department as Accounts Receivable – Returned Checks. Added remove check deposit access and use as guideline for departmental deposit procedure. Revised title as Senior Vice President for Administration and Finance in Sections VI and VIII.
MAPP 05.04.02 - Reconciliation of General Ledger Cost Center Balances Added inactive condition information to Section III.H for cost centers to have no open or soft commitments, and the original budget (base budget) must be zero.
MAPP 07.02.02 - Tobacco-Free Campus Policy Removed temporary-designated tobacco use areas and note in Sections I and I.A. Removed Section II.D definition of designated tobacco use areas. Revised Tobacco Task Force (TTF) to become Tobacco-Free Campus Advisory Committee (TFCAC) in Section II.D and throughout rest of document; the TFCAC is coordinated through the Student Affairs' Office of Health and Wellness. Redefined advising and monitoring duties of the TFCAC in Sections II.D.1 and II.D.2. Added UH Sugar Land to tobacco-free signage in Section II.E and Section III.A. Added that the Tobacco-Free Campus Policy applies to all university property, whether or not notices are posted in Section III.A. Revised Section III.B to reference tobacco use only in areas and conditions listed in Section III.C, and removed all other information. Removed responsibility of notifying organizers of University public events from TFCAC in Section III.D.3, and removed reviews the number of violations reported via the TTF web site portal in Section III.D.4. Renamed the TTF web site to Tobacco-Free Campus web site in Section V.A.1 and throughout rest of document. Removed specific information about the composition of the Tobacco-Free Campus web site in Section V.C. Added Section VI, "Compliance," and added new information about the compliance program, including information on reports and results for faculty, staff, and students. Removed original Section VI, Effective Date. Added MAPP 02.04.03 and Tobacco-Free Campus Web Site as references in Section IX.
MAPP 11.03.02 - Undergraduate Tuition Rebate Applied revised MAPP template and added new Revision Log. Changed section from Finance and Accounting (05.03) to Funding and Budgets (11.03), and changed are from Billing and Collections to Tuition and Fees. MAPP number changed from 05.03.04 to 11.03.02. Updated links as applicable. Moved text to be Section III.E.1; removed text in this section regarding credit developmental courses and dropped courses for reasons beyond the control of the student shall not be counted (which is moved to Section III.E.2). Added Section III.E.2 regarding classwork for the ROTC program being excluded, but course credit earned exclusively by examination before graduating from high school will be counted. Removed information from Section V.B on community and technical colleges with coursework by the student applying to the student’s university degree program. Updated Section VI.D on students applying for rebates prior to graduation using forms from the UH Tuition Rebate Information Web Site; the deadline to apply for the rebate is the closing date of the semester in which the student receives the baccalaureate degree. Added Vice Provost for Undergraduate Student Success, and Associate Provost, Finance and Administration to the responsible parties. Added the Senior Vice President for Academic Affairs and Provost to the approval cycle in Section IX. Added UH Tuition Rebate Information Web Site and Texas Education Code Chapter 54.005 to Section X, and removed MAPP 05.03.03. Removed Index Terms.
MAPP 11.03.03 - Non-Resident Tuition Employment Waivers Applied revised MAPP template and added new Revision Log. Changed section from 05.03.02 to 11.03.03 to reflect "Tuition and Fees" subject for MAPP. Added examples of student positions in a teaching or research position in Section II.B.2. Removed Section II.B.4 on enrollment through the last class day, and removed full-time status on summer enrollment in Section II.B.6. Updated references to the Dean of the Graduate School, the Graduate Catalog, and Student Business Services throughout text. Updated links throughout text. Added Graduate and Professional Students General Petition to Section IV.E. Removed information in Section IV.E on dropping enrollment numbers and responsibility for reporting. Removed Graduate Student Assistantship Employment Agreement and added General Petition for Graduate and Professional Students to Section VII, References.
MAPP 14.01.01 - Campus Sustainability Applied revised MAPP template and added new Revision Log to meet current documentation standards. Rewrote entire procedure to reflect current operating practices. Added Associate Vice President for Administration to approval cycle.

*Please note that the policies contained in this section are not official.  The changes have been submitted to the University Policies and Procedures and are currently under review.  To view official Manual of Administrative Policies and Procedures documentation go to

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Policies and Procedures Coordinator
Peggy Levy