Fiscal Year 2012 - 4th Quarter MAPPs in Executive Review

The following MAPPs have been recommended for review by University of Houston subject matter experts. To review the proposed changes, please select each policy name to view the linked document and send your comments, if any, to by November 9, 2012.

The column titled "Proposed Changes" briefly explains the updates that have been submitted.
MAPP Number and Name
Proposed Changes
MAPP 01.01.02 - University Coordinating Commission This MAPP has been rewritten and resubmitted for this review cycle, after not receiving approval in 2010/2011.
MAPP 01.01.02 is a new MAPP.
MAPP 02.02.03 - Leaves of Absence Applied revised MAPP template and added new Revision Log. Added hyperlinks to documents and areas as applicable. In Section V, document was added that leave requests cannot be used across multiple payroll periods. Corrected the reference to the Workers' Compensation MAPP in
Section VIII.A, and also corrected the department name. In Section VIII.D, a paragraph was added military caregiver leave for a current member of the Armed Forces. Added Section XII, References.
MAPP 02.03.06 - Employment Eligibility Verification Form I-9 This new MAPP was initially reviewed in October, 2010, but was not approved. This is a new review cycle for MAPP 02.03.06.
MAPP 02.03.06 is a new MAPP.
MAPP 02.04.06 - Reduction in Force Applied revised MAPP template and added new Revision Log. Changed Affirmative Action to Equal Employment Opportunity throughout text to reflect current organizational structure. Redefined "regular employee" in Section II to emphasize nonfaculty positions of at least 20 hours a week, excluding student status. Removed information concerning specific plan review in Section V.B. Added General Counsel to the administrative channels in Section V.C. Removed the reason to bypass RIF employees that did not work in the administrative unit looking for personnel in Section VII.C.2. Redlined Section VIII, Appeal Process. Added MAPP 02.07.01 to Section XI, References. Provided minor redlines to RIF Checklist (Addendum A).
MAPP 02.05.01 - Access To/ Maintenance of Personnel Folders Applied revised MAPP template and added new Revision Log. Added links to all documents and web sites throughout the procedure. Added Student Employee to Section II.B. Removed beneficiary insurance coverage from personnel file maintenance in Section III.A.2; other changes are to be made through employee self service or sent in writing. Removed Section III.B.4 on each department maintaining personnel files. If an employee or designated representation requests a copy of any documentation, they may be required to pay a copying charge. In Section IV.B.2, all requests for student information require prior authorization for release via FERPA. Emergency contact information can be excluded from public access. Changed the responsible party to the AVP for Finance. Changed the title for the EVP for Administration and Finance for approval. Added FERPA to Section VII, References. Removed Index Terms.
MAPP 05.04.02 - Reconciliation of General Ledger Cost Center Balances Added information on length of time between cost center verifications in Sections III.A, III.B, and III.D. Added Section III.C.5 on the component controller approving alternative verification procedures. Added Sections III.E and Section III.F on cost center verification procedure responsibilities and time frames for reviews. Verification worksheets became Verification Reports throughout the procedure. In Section III.G, indicated the retention period for all cost center verification reports, logs and e-mails.
Note: MAPP 02.02.02, Parental Leave, was removed from Executive Review on
October 23, 2012; it will be approved as an Interim procedure, and then go through another review cycle in Quarter 2, FY 2013.

MAPPs 07.03.01 (Emergency Management Policy) and 07.03.02 (Business Continuity Planning) were removed from Executive Review on October 30, 2012 for restructuring. These documents will be in another review cycle at a later time.

*Please note that the policies contained in this section are not official.  The changes have been submitted to the University Policies and Procedures and are currently under review.  To view official Manual of Administrative Policies and Procedures documentation go to

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Peggy Levy