Fiscal Year 2012 - 3rd Quarter MAPPs in Interim Review

The following MAPPs have been recommended for review by University of Houston subject matter experts. To review the proposed changes, please select each policy name to view the linked documents.

The column titled "Proposed Changes" briefly explains the updates that have been submitted. The column titled "Review Comments" indicates the comments/suggestions received during recent meetings on the policies listed below.
MAPP Number and Name
Proposed Changes Review Comments
MAPP 04.02.01A - Travel Paid from State-Appropriated Funds For State fund travel within the continental US – Must stay within the federal meal per diem (M&IE) for the destination and no meal receipts required. For State fund travel outside the continental US – Meals and lodging combined cannot exceed the greater of $350/day or the federal combined per diem for the destination. Meal receipts are not required as long as meal expenses do not exceed the daily meal per diem (M&IE) for the destination. If meal expenses exceed the meal per diem for one day, meal receipts are required for every day of the trip. Removed requirement for a daily itinerary (post-trip report) for domestic travel. Added Section X.E, indicating that those employees with travel reimbursements that exceed $10,000 in the prior fiscal year will be subject to an automatic audit of travel made during the current fiscal year. In addition, vice presidents and deans will be subject to an automatic audit of travel regardless of their travel amounts.
These changes were proposed by the Office of Finance.
Review Comment: These changes were made during meetings with faculty and staff on recent changes to MAPP 04.02.01A.

Internal Audit Finding AR2012-17: In Section IV.B.9, documented that faculty member reimbursement must be approved by their academic supervisor, regardless of funding source, per Internal Audit Report AR2012-17.
Response: Changes applied.
MAPP 04.02.01B - Travel Paid From Local Funds For Local fund travel within Texas: Meals and lodging combined cannot exceed $220/day. Meal receipts are not required as long as meal expenses do not exceed the daily meal per diem (M&IE) for the destination. If meal expenses exceed the meal per diem for one day, meal receipts are required for every day of the trip. For Local fund travel outside Texas but within the continental US: Meals and lodging combined cannot exceed $325/day. Meal receipts are not required as long as meal expenses do not exceed the daily meal per diem (M&IE) for the destination. If meal expenses exceed the meal per diem for one day, meal receipts are required for every day of the trip. For Local fund travel outside the continental US: Meals and lodging combined cannot exceed the greater of $350/day or the federal combined per diem for the destination. Meal receipts are not required as long as meal expenses do not exceed the daily meal per diem (M&IE) for the destination. If meal expenses exceed the meal per diem for one day, meal receipts are required for every day of the trip. Removed requirement for a daily itinerary (post-trip report) for domestic travel. Added Section VIII.M, indicating that those employees with travel reimbursements that exceed $10,000 in the prior fiscal year will be subject to an automatic audit of travel made during the current fiscal year. In addition, vice presidents and deans will be subject to an automatic audit of travel, regardless of their travel amounts.
These changes were proposed by the Office of Finance.
Review Comment: These changes were made during meetings with faculty and staff on recent changes to MAPP 04.02.01B.

Internal Audit Finding AR2012-17: In Section IV.B.9, documented that faculty member reimbursement must be approved by their academic supervisor, regardless of funding source, per Internal Audit Report AR2012-17.
Response: Changes applied.


*Please note that the policies contained in this section are not official.  The changes have been submitted to the University Policies and Procedures and are currently under review.  To view official Manual of Administrative Policies and Procedures documentation go to http://www.uh.edu/policyservices/mapp/.





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Policies and Procedures Coordinator
Kathleen Milford
713-743-6885

uhpolicies@uh.edu