Fiscal Year 2012 - 2nd Quarter MAPPs in Executive Review

The following MAPPs have been recommended for review by University of Houston subject matter experts. To review the proposed changes, please select each policy name to view the linked document and send your comments, if any, to palevy@central.uh.edu by Tuesday, May 8, 2012.

The column titled "Proposed Changes" briefly explains the updates that have been submitted.
MAPP Number and Name
Proposed Changes
MAPP 01.01.01 - Administrative Policies and Procedures Applied revised MAPP template and added new Revision Log. Removed the definition of MAPP in Section II. Replaced the phrase "Business Services" with "University Policies and Procedures" throughout the document. Added "Supported Policy Information" and "Revision Log" to formatting information in Section V. Added note on SME responsibilities for documented review period MAPPs in Section VI.B. Added EVP for Administration and Finance review period before the Campus Review in Section VI.C. The Executive Review period is set to 20 working days in Section VI.D.4. Updated the approval process in Section VI.D.7. Added the review period for the University Coordinating Commission (UCC). Added a note on communication of changes after the Executive Review cycle and sending a finalized copy of the MAPP to the UCC. Approved MAPPs are posted to the MAPP web page in five working days as documented in Section VII.B. The responsible party was changed from the AVP for Finance to the Assistant Vice President for University Services. The review period was changed from every three years on or before August 31st to every three years on or before March 1st. Removed Index terms. This procedure was submitted by University Policies and Procedures for review.
Note: The responsible party was changed to AVP for Administration on 03/21/2012.
This MAPP was originally part of the 4th Quarter FY 2011 review cycle, but was removed for further input.
MAPP 01.02.01 - Business Administration Applied revised MAPP template and added new Revision Log. Added information to Sections II.B.1 and II.B.2 on the order of reporting for business administrators. In Section II.B.3, removed the chief business administrator for the President from reporting to the EVC for Finance and Administration through the chief business administrator for the Administration and Finance Division. In Section II.B.4, changed the reporting mechanism to Athletic Director and EVP for Administration and Finance through the chief business administrator for the Chancellor/President's Division. This procedure was submitted by the Executive Vice President for Administration and Finance (A&F) for review.
MAPP 02.01.02 - Classification of Staff Jobs Updated the Revision Log. Removed Index Terms. This MAPP is being submitted for review and approval to remove the Interim designation. See Revision Log on Page 8 for more information on Interim changes. This procedure was submitted by University Policies and Procedures to remove Interim designation.
MAPP 02.01.02 was part of the Texas Workforce Commission Audit as an Interim procedure (04/2011). This is the first full review cycle for MAPP 02.01.02 since 11/30/2006.
MAPP 02.04.01 - Employee Grievances Updated the Revision Log. Removed Index Terms. This MAPP is being submitted for review and approval to remove the Interim designation. See Revision Log on Page 6 for more information on Interim changes. This procedure was submitted by University Policies and Procedures to remove Interim designation.
MAPP 02.04.01 was part of the Texas Workforce Commission Audit as an Interim procedure (03/2011). This is the first full review cycle for MAPP 02.04.01 since 11/30/2006.
MAPP 02.04.07 - Ethical Conduct of University Employees Hyperlinks were corrected throughout the procedure due to BOR relocation of policies. Removed Section XI, Indexing Terms. Removed #12 from Addendum A, which is not a part of BOR Policy 57.08 and Texas Government Code Section 572.051. This procedure was submitted by University Policies and Procedures to remove Interim designation and the Internal Auditing Department to remove errors.
MAPP 02.04.07 was part of the Texas Workforce Commission Audit as an Interim procedure (05/2011). This is the first full review cycle for MAPP 02.04.07 since 09/15/2004.
MAPP 03.05.01 - Posting Flyer Information on Outside University
Kiosks
Hyperlinks were corrected throughout the procedure due to BOR relocation of policies. Removed Section XI, Indexing Terms. Removed #12 from Addendum A, which is not a part of BOR Policy 57.08 and Texas Government Code Section 572.051. This procedure was drafted by Facilities Management for review.
MAPP 04.03.01 - Service Center and Auxiliary Purchases Applied revised MAPP template and added new Revision Log. Added a note to Section V.B. concerning the use of the federal recovered cost account for federal funds. Updated the reference title for MAPP 03.01.01. This procedure was submitted by the Offices of Finance and Procurement for review.
MAPP 05.01.01 - Cash Handling Applied revised MAPP template and added new Revision Log. Added "account" to reference deposits in Section IV.C.2. In Section IV.J, payment to a student's account via non-sufficient fund (NSF) check is posted to the student's account as an NSF check. In Section V, added documentation on deposits of credit card sales to be recorded on a journal within 24 hours. This procedure was submitted by the Offices of Finance and Accounting for review.
MAPP 05.02.03 - Expenditure Reallocation and Correction Applied revised MAPP template and added new Revision Log. Changed Form Submittal for payroll expenditure correction from Payroll to General Accounting in Section II. Added information to Section IV.D on state-appropriated cost center transactions to be processed by voucher or payroll reallocation. Added information on extended time frames for the Office of Contracts and Grants to Section IV.E. Added hyperlinks for documentation. This procedure was submitted by the Offices of Finance and Accounting for review.
MAPP 08.01.01 - Sponsored Research Activities Applied revised MAPP template and added new Revision Log. Added information to Section II.A on complying with all regulations from state and federal funding agencies. Added hyperlinks where appropriate. Changed the title for the VC from Research and Intellectual Property Management to Research and Technology Transfer. This procedure was submitted by the Office of Research and Technology Transfer for review.
MAPP 12.02.01 - Data Coordination, Verification and Submission to the Office of Institutional Research (IR) Applied revised MAPP template and added new Revision Log. Added hyperlinks to Section I. Added a paragraph to Section I addressing IR's use of data for various goals, and importance of the data's accuracy. Section II was revised to address IR's responsibilities and removing the enrollment period requirements, and removing the training provided by the Office of Academic and Institutional Information. This procedure was submitted by the Offices of Institutional Research and Academic Affairs for review.


*Please note that the policies contained in this section are not official.  The changes have been submitted to the University Policies and Procedures and are currently under review.  To view official Manual of Administrative Policies and Procedures documentation go to http://www.uh.edu/policyservices/mapp/.





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Peggy Levy
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