Fiscal Year 2011- 3rd Quarter MAPPs in Executive Review

The following MAPPs have been recommended for review by University of Houston subject matter experts. To review the proposed changes, please select each policy name to view the linked document and send your comments, if any, to
palevy@central.uh.edu by Friday, July 29, 2011.

The column titled "Proposed Changes" briefly explains the updates that have been submitted.
MAPP Number and Name
Proposed Changes
MAPP 03.02.02 - Permit Mailing - Bulk and First-Class Applied revised MAPP template and added new Revision Log. Changed the Service Center Requisition (SCR) requirement to the Department Mail Card (DMC) requirement. Added information in Section III.A on how to fill out the DMC form. Updated the UH postal web site location. DMC forms and other information must be faxed or scanned. Title of organization changed from Special Mail Services to Bulk Mail Services. Updated Addendum A with new Departmental Mailing Card. These changes were proposed by the Office of Printing and Postal Services.
MAPP 03.02.03 - Non-Permit Mailing Applied revised MAPP template and added new Revision Log. Updated requirements for the Department Mail Card (DMC). Updated the UH postal web site location. Updated Addendum A with new Departmental Mailing Card. These changes were proposed by the Office of Printing and Postal Services.
MAPP 04.01.05 - Advance Payment for Goods Applied revised MAPP template and added new Revision Log. Provided hyperlinks to documents as needed. Added documentation in Section IV.A on the process for advanced payment for proper public purpose. Removed Section IV.A.4 on registration and rental fees. Also removed Section IV.A.6 on legitimate public purpose for making advanced payments. Added the exception in Section IV.B on the purchase of library books and other library materials for HEAF expenditure. These changes were proposed by the Office of Finance/Procurement.
MAPP 05.02.04 - Payment to Human Subjects and Participants in Sponsored Projects Applied revised MAPP template and added new Revision Log. Changed the Office of Grants and Contracts to Office of Contracts and Grants to reflect current operating practices. Section V retitled Optional Payment Processes; journal entry example changed to scenario and rephrased. The principal investigator should contact Accounts Payable for assistance in creating vouchers. Titles for responsible parties and approval revised to meet current operating requirements. These changes were proposed by the Office of Finance.
MAPP 05.03.01 - Employee Financial Responsibility Applied revised MAPP template and added new Revision Log. Rewrote Section I to remove scope of university responsibility. Added statement on returned checks as delinquent debt in Section II. Added documentation to Section III's delinquent debt definition, removed Master Check List, and removed requirement to pay debt in full from Payment Plan definition. Removed Section IV.B on employee accountability for checks submitted in payment to the university. Updated Section IV.D for updating current address information via PASS. Rewrote Section V to emphasize specific university roles and delinquent debt information. Added report on financial hold information for employees run by college/division administrators in Section V.B.3. Removed Section VIII (References), Addendum A, and Addendum B. Changed review period from every three years on or before July 1st to every three years on or before June 1st. These changes were proposed by the Office of Finance.
MAPP 05.04.02 - Reconciliation of General Ledger Cost Center Balances Applied revised MAPP template and added new Revision Log. Documentation on retention of Verification worksheets and related documentation changed for last period of previous fiscal year and current fiscal year. Revised the three conditions for cost centers to meet in order to be inactivated. These changes were proposed by the Office of Finance.
MAPP 06.03.01 - Asbestos-Containing Material Applied revised MAPP template and added new Revision Log. Revised the content of the MAPP to follow the Asbestos Management Plan developed in March 2011. These changes were proposed by the Office of Environmental Health and Safety (EHS).
MAPP 10.03.01 - Acceptable Use of Information Resources

MAPP 10.03.01 has been moved to Quarter 4, FY 2011 for additional review cycle.
Applied revised MAPP template and added new Revision Log. Name changed from Computer User Responsibilities to current title. Added definitions to Section III. Additional user responsibilities were added, and the user notification methods were updated to reflect current process. Updated action taken in case of violation. Removed References and Index Terms. These changes were proposed by University Information Technology (UIT).
MAPP 10.03.04 - Connecting Devices to University Networks

Current redlined version located here.
Applied revised MAPP template and added new Revision Log. Removed Section III definitions. Contents have been updated to reflect current processes. Added Section IV on Wireless network information. Removed Sections V and VI on Requesting Specialized or Non Standard Connections or Services. Removed References and Index Terms. These changes were proposed by University Information Technology (UIT).
MAPP 10.03.05 - Acceptable Use of Telecommunications Resources

MAPP 10.03.05 has been placed ON HOLD pending revision of SAM 03.A.19.
Applied new MAPP template and Revision Log. Renamed procedure from "Responsibilities for" to "Acceptable Use of." Removed Communication Equipment Allowance program as this is no longer being performed. Renamed Monthly Communication Plan Allowance to Monthly Communication Stipend. Removed specific procedural items, references, and index terms. These changes were proposed by University Information Technology.
MAPP 10.05.01 - Information Security Program

This is a New MAPP Procedure.
Current redlined version located here.
This is a new procedure drafted to outline the various Information Security responsibilities to protect information resources, apply appropriate physical and technical safeguards, and comply with applicable state and federal laws and rules governing the security of information resources. This procedure was drafted by University Information Technology.
MAPP 10.05.02 - Information Security Incident Reporting and Investigation Applied revised MAPP template and added new Revision Log. Changed document name from Security Violations Reporting to current title, and document number from 10.03.03 to 10.05.02. Removed references and index terms. Other changes were editorial in nature to reflect current operating requirements. These changes were proposed by University Information Technology.
MAPP 10.05.03 - Data Classification and Protection

This is a New MAPP Procedure.
This is a new procedure drafted to direct information owners and information custodians in the assessment of information and information systems to determine the data classification level and prescribe the necessary security measures. This procedure was drafted by University Information Technology.


*Please note that the policies contained in this section are not official.  The changes have been submitted to the University Policies and Procedures and are currently under review.  To view official Manual of Administrative Policies and Procedures documentation go to http://www.uh.edu/policyservices/mapp/.





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