Fiscal Year 2011- 2nd Quarter MAPPs in Executive Review

The following MAPPs have been recommended for review by University of Houston subject matter experts. To review the proposed changes, please select each policy name to view the linked document and send your comments, if any, to
palevy@central.uh.edu by Monday, April 11, 2011.

The column titled "Proposed Changes" briefly explains the updates that have been submitted.
MAPP Number and Name Proposed Changes
MAPP 03.01.01 - Specialized Service Facilities Applied new MAPP template and revision log. Retitled MAPP from "Service Centers (Recharge Centers)" to "Specialized Service Facilities." Rewrote entire procedure to reflect current operating practices, deemphasizing "recharge centers." Removed all Addendums. These changes were proposed by the Office of Finance.
MAPP 03.02.00 - Glossary of Postal Services Terms Applied new MAPP template and Revision Log. Removed the Priority Mail definition. Added Address Change Service, Ancilliary Service Endorsement, Change Service Requested, Coding Accuracy Support System, and Return Service Requested definitions. Changed surcharge of Business Reply Cards from $.10 to $.11; expanded the definitions for Flat, Nonprofit Bulk Mail, and Standard A Mail. Modified the definition of National Change of Address from 18 months to 48 months of moves. These changes were proposed by the Office of Finance/Printing and Postal Services.
MAPP 03.02.01 - Bulk Mailing Services Available Applied new MAPP template and Revision Log. Change in title from "Special Services Available" to "Bulk Mailing Services Available." Added automated and manual services for folding, sealing, and tabbing; added glue-dots service. Removed the service for hand stamping. Changed the Service Center Requisition (SCR) requirement to the Department Mail Card (DMC) requirement. Updated the UH postal web site location. These changes were proposed by the Office of Finance/Printing and Postal Services.
MAPP 04.02.01A - Travel Paid from State-Appropriated Funds (Current Version from 09/20/2011)

Original Redlined Version From 12/10/2010

Redlined Version From 03/08/2011

Redlined Version from 05/16/2011

Redlined Version from 06/23/2011

Applied revised MAPP template and new revision log. All changes from Interim publication are included, plus addition of Lodging in Section III and additional documentation for Official Mileage. Updated web site locations throughout document.
Note: Section XII was modified based on the fact that UH has been providing accidental death and dismemberment insurance for faculty and staff while traveling (domestic and international travel) on University business for a number of years. For expense control reasons, this insurance has been discontinued effective March 1, 2011.
These changes were proposed by the Office of Finance.

Update (05/16/2011): Added Section VI on Export Controls and Embargo Restrictions. Added documentation on the Fly America Act.

Update (06/23/2011): Added information on meal receipts or itemized list of meal expenses for remote locations. A requirement was added to include a link to a conference web site or attaching a conference brochure with the travel request if applicable. The dates to be reimbursed, if different from the travel dates, must be indicated on the travel request.

Update (09/19/2011): Correct web link to page that contains the Export Controls form. Added paragraph to Fly America Act that describes the procedures for using the Waiver Checklist, with an accompanying link to the OSG travel page that contains the checklist. Deleted the reference to $36/day for meals and $85/day for lodging in Texas; the Texas Legislature removed the ability to set limits for per diem effective September 1, 2011. All per diem amounts are based on the GSA web site.

MAPP 04.02.01B - Travel Paid from Local Funds (Current Version from 09/20/2011)

Original Redlined Version From 12/10/2010

Redlined Version From 03/08/2011

Redlined Version from 05/16/2011

Redlined Version from 06/23/2011

Redlined Version from Research Scholarship Committee (UCC) - 09/01/2011

Applied revised MAPP template and new revision log. Added Lodging to Section III. Added information on advanced approval of foreign travel. Rewrote Sections VII and VIII to reflect current operating practices. Removed Index terms.
Note: Section XII was modified based on the fact that UH has been providing accidental death and dismemberment insurance for faculty and staff while traveling (domestic and international travel) on University business for a number of years. For expense control reasons, this insurance has been discontinued effective March 1, 2011.
These changes were proposed by the Office of Finance.

Update (05/16/2011): Added Section V on Export Controls and Embargo Restrictions. Added documentation on the Fly America Act.

Update (06/23/2011): Added information on meal receipts or itemized list of meal expenses for remote locations. A requirement was added to include a link to a conference web site or attaching a conference brochure with the travel request if applicable. The dates to be reimbursed, if different from the travel dates, must be indicated on the travel request.

Update (09/19/2011): Correct web link to page that contains the Export Controls form. Added paragraph to Fly America Act that describes the procedures for using the Waiver Checklist, with an accompanying link to the OSG travel page that contains the checklist. Added university guest to the list of travelers that require a Travel Request. Also indicated that university guests (in addition to prospective employees and students) can be reimbursed for non-overnight meals.

MAPP 05.02.01 - Expenditures and Expenditures Authority Applied revised MAPP template and revision log. The Controller's Office was placed in charge of gathering information for certifying signature lists. Section VII was rewritten; a website form is used to develop input for certifying signature lists. All addendums were removed. These changes were proposed by the Office of Finance.
MAPP 06.04.01 - Clinical and Research Use of Controlled Substances and Dangerous Drugs Added statement in Section I to prohibit unlawful possession of a controlled substance or dangerous drug on property owned or controlled by the University. Updated the registration process and procurement process with web site forms and revised examples in Addendums A and B. Removed information on security cabinet specifications. Added information on maintenance of inventory and records. Removed information on record keeping, referencing 21 CFR 1304.21 and 22. Updated the disposal process to current operating practices. Replaced compliance review with employee screening procedure. Changed the responsible party, and added a reference to Title 37 of the Texas Administrative Code, Part 1, Chapter 13. Updated Index terms. These changes were proposed by the Office of Environmental Health and Safety (EHS).
MAPP 11.03.01 - Tuition, Fees and Charges (Interim) Applied revised MAPP template and added revision log. Removed General Property Deposit fee. Added references to MAPP 05.02.01 and 05.02.02 and additional documentation to Section VI for restrictions to "designated tuition" and "tuition." Added budgetary information to Section IX; added "Tuition and Fee Revenues and Expenses" and "Travel and Discretionary Business Expenses" to separate information. Added a statement concerning the annual approval process for travel and discretionary expense budgets not including sponsored project funds since they already have budgetary limits and restrictions imposed by the sponsor for each award. Added Assistant Vice President for Academic Operations as responsible party; added Senior Vice President for Academic Affairs and Provost for approval authority. Removed index terms These changes were proposed by the Office of Finance.

Note: Interim designation on 08/11/2011 based on potential fee and tutition structural changes by the Board of Regents for Fall 2013.

Changes made on 08/11/2011 include removing information on theAcademic Fee Committee from Section V.B.1 and other areas, and inserting information on annual report from the Academic Budgets and Administration office.



*Please note that the policies contained in this section are not official.  The changes have been submitted to the University Policies and Procedures and are currently under review.  To view official Manual of Administrative Policies and Procedures documentation go to http://www.uh.edu/mapp/.





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