MAPPs in Campus Review, Quarter 1, Fiscal Year 2019

The following MAPPs have been recommended for review by University of Houston Subject Matter Experts (SMEs). To review the proposed changes, please select each policy name to view the linked document and send your comments, if any, to uhpolicies@uh.edu by September 24, 2018 (Monday).

The column titled "Proposed Changes" briefly explains the updates that have been submitted by the SME for Campus Review.


MAPP Number and Name
Review Initiated By
Proposed Changes
MAPP 01.03.02 - Reporting Accounting Information to External Parties
Office of Finance and Accounting
Changes to titles as applicable. No additional changes indicated by the Subject Matter Expert (SME).
This is a Housekeeping Change.
MAPP 01.03.05 - Alumni Memorial Process
(New MAPP)
Office of University Advancement/
Office of Alumni Relations
This document is applicable to all University of Houston (UH) departments requesting that University of Houston Alumni Relations (UHAR) provide in memoriam tributes such as lowering the UHAA/UH Athletics Flags in front of the Alumni Center and/or creating a proclamation to be shared with the family of a deceased alumna or alumnus. It provides guidelines for the scheduling and implementation of the afore-mentioned approved tribute services.
(New MAPP)

MAPP 01.04.01 - UH
Branding Policy
(New MAPP)
Office of Marketing, Communications
and Media Relations
The University of Houston brand and adherence to its components and guidelines will ensure consistency and recognition of the brand. Recognition of the greater University brand benefits each of its programs and key segments independently and promotes a strong brand identity. This policy defines the rules and procedures set forth by the Associate Vice President of Marketing, Communications and Media Relations for the use of the brand by all divisions, departments, and business units on campus.
(New MAPP)

MAPP 03.01.01 - Specialized Service Facilities
Office of Finance and Accounting
Changed titles and links as applicable. Changed the OMB reference from Circular A-21 to Uniform Guidance A-81 in Section I and Section X. Removed "depositing" as an example for accumulating in Section III.A; removed both last sentence in Section III.E and second paragraph from Section III.G. Deleted examples from Section IV.A. regarding financial record keeping. Added accounts created for each type of recovered cost to Section IV.A.3. Added "straight line method" for depreciation on capital equipment calculation in Section IV.A.7. Added approved methods for posting rates in Section IV.B.1. Added exceptions for selling goods and services in Section IV.C.1. For Section V.A and Section V.B.2, written requests should be using appropriate forms found on the Cost Accounting website. Removed Section V.A.2. For Section VI.A.2, all billing rates should be determined based on return required to establish sufficient cash flow to support the specialized facility charges to federally-sponsored activities reflecting the lowest rates. For Section VI.B and VI.C.2, templates to be used are located on the Cost Accounting webpage. Added Cost Accounting webpage to Section X.

MAPP 04.01.03 - Vouchers
Office of Finance
Removed "Non-Federal" from local funds in Section VII.K on Business Meals, Discretionary Expenditures, and Official Functions per Research A133 audit requirements. No additional changes were made by the Subject Matter Expert (SME).
This is a Housekeeping Change.

MAPP 04.01.05 - Advance Payment for Goods
Office of Finance and Accounting
Removed Section IV.8 on tuition to an institution of higher education being a special circumstance for advanced payment.
MAPP 04.01.11 - Procurement Card
Office of Finance and Accounting
Changed titles as applicable. No additional redlines were indicated per the Subject Matter Experts (SMEs).
This is a Housekeeping Change.

MAPP 04.02.01A - Travel Paid From State-Appropriated Funds
Office of Finance and Accounting
In Section X.C.1, changed the deadline for reimbursement from 45 days to 60 days after travel is completed. Also changed the request to Accounts Payable from 45 to 60 days. Reimbursement payments must be issued no later than 45 days after completed Expense Reports are submitted by employees.

MAPP 04.02.05 - Travel Card
Office of Finance and Accounting
Changed titles as applicable. No additional redlines were indicated per the Subject Matter Experts (SMEs).
This is a Housekeeping Change.

MAPP 04.03.01 - Service Center and Auxiliary Purchases
Office of Finance and Accounting
Modified titles and hyperlinks as applicable. No additional changes were indicated by the Subject Matter Expert (SME).
This is a Housekeeping Change.

MAPP 05.02.02 - Official Functions and Discretionary Expenditures
Office of Finance and Accounting
Removed "non-federal" from local funds in Section III.G on Gratuity per Research A133 audit requirements. No additional changes were made by the Subject Matter Expert (SME).
This is a Housekeeping Change.

MAPP 05.02.03 - Expenditure Reallocation and Correction
Office of Finance and Accounting
Modified titles and hyperlinks as applicable. No additional changes were indicated by the Subject Matter Experts (SMEs).
This is a Housekeeping Change.

MAPP 06.02.03 - Laboratory Safety Program and Corresponding Safety Manuals
Office of Environmental
Health and Life
Safety (EHLS)
Changed the number of laboratories on campus from 1,100 to 1,763 in Section IV. Added information at the end of Section IV about responsibilities of Principal Investigator and/or Laboratory Manager for all students, visitors, and staff inside of a laboratory unit; any violation of operation which is considered a damage to life of health will be corrected immediately. Added Section V.A for Laboratory Safety Manual. Added the non-pour policy to Section V.B on Hazardous Waste Material. Added rule on new biological work on campus to Section V.C. Added rule on new radiation research on campus in Section V.E. The Texas Department of Health Services has adopted the rule by OSHA as documented in Section V.F, Chemical Hygiene Plan. Added Section V.G on training programs offered by EHLS. Added Section V.H on Personnel Protective Equipment (PPE) rules and guidelines; additional documentation will be developed later on EHLS training and PPE.

MAPP 06.03.01 - Fire and Life Safety Code
Office of Environmental
Health and Life
Safety (EHLS)
Updated titles and links as applicable. Changed ERP to Technology Bridge in Section 1. Added NFPA1 as a mandatory reference to follow in Section II. Changed Department of Public Safety to Campus Safety throughout text. Added
Section V.A.21 through Section V.A.25 on different Fire Marshal responsibilities. Added one responsibilities to Section V.B on Master Construction Guidelines maintenance. Added two responsibilities to Section V.C to maintain buildings and correct fire code violations. Changed the Fire Marshal's Office phone number from 713-743-1635 to 713-743-5858.

MAPP 07.02.02 - Tobacco-Free Campus Policy
Office of Student Affairs and
Enrollment Services (DSAES)
Changed the date for UH Main Campus became a Tobacco-Free campus from August 12, 2012 to June 1, 2013. Added vaporizers and vape pens to Section II.A. Changed Energy Research Park (ERP) to UH Technology Bridge in Section II.E and Section III.A. Changed coordination of the TFCAC in Section II.D to the Health and Wellness area. Updated
Section III.C.3 to reflect responsibilities of dean, Vice President of Research and Technology Transfer, and Campus Safety Fire Marshal. Changed wording in Section IV.B.1 and place to Student Health Center. Added UH Wellness Care for the Air web site in Section IV.B.2. Added Care for the Air web site to Section VIII.

MAPP 12.03.02 - Substantive Change in Academic Programs
Office of Academic Affairs
Updated MAPP template and added new Revision Log to meet current documentation standards. Updated titles and links as applicable. Changed abbreviation from SACS-SOC to SACSCOC throughout text. Changed first sentence in Section II to emphasize contact with SACSCOC before initiation of changes. Changed language throughout Section III to emphasize current requirements for certificate programs, establishing off-campus sites, and changing governance, ownership, control or legal status of an institution. Added Section VI, References.



Please note that the policies contained in this section are not official. The changes have been submitted to University Policies and Procedures and are currently under review. To review official Manual of Administrative Policies and Procedures documentation, go to
http://www.uh.edu/af/universityservices/policies/mapp/index.htm.





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Policies and Procedures Coordinator
Peggy Levy
713-743-6636

uhpolicies@uh.edu