MAPPs in Campus Review, Quarter 4, Fiscal Year 2012

The following MAPPs have been recommended for review by University of Houston Subject Matter Experts (SME). To review the proposed changes, please select each policy name to view the linked document and send your comments, if any, to palevy@central.uh.edu by October 5, 2012.

The column titled "Proposed Changes" briefly explains the updates that have been submitted by the SME for Campus Review.

MAPP Number and Name
Review Initiated By
Proposed Changes
MAPP 01.01.02 - University Coordinating Commission
University Coordinating Commission
This MAPP has been rewritten and resubmitted for this review cycle, after not receiving approval in 2010/2011.
MAPP 01.01.02 is a new MAPP.
MAPP 01.03.04 - Identity
Theft
Office of
the Treasury
Applied revised MAPP template and added new Revision Log. Provided minor housekeeping redlines. No additional changes were required via the Subject Matter Expert (SME).
MAPP 01.03.04 is being submitted as a housekeeping change.
MAPP 02.02.02 - Parental Leave
Office of Human
Resources
Applied revised MAPP template and added new Revision Log. In Section V.A, changed the location of the FML forms to the HR Service Center. In Section V.B, added the responsibility for the employee to submit physician's certification to the HR Benefits Section. In Section VI.B, changed the insurance coverage contact to the Employee's Retirement System of Texas (ERS). Added Section XII, References.
MAPP 02.02.03 - Leaves of Absence
Office of Human
Resources
Applied revised MAPP template and added new Revision Log. Added hyperlinks to documents and areas as applicable. In Section V, document was added that leave requests cannot be used across multiple payroll periods. Corrected the reference to the Workers' Compensation MAPP in Section VIII.A, and also corrected the department name. In Section VIII.D, a paragraph was added military caregiver leave for a current member of the Armed Forces. Added Section XII, References.
MAPP 02.02.04 - Administrative Leave
With Pay
Office of Human
Resources
Applied revised MAPP template and added new Revision Log. In Section IV.D, changed "department" to "division." Changed Interim Vice President for Administration and Finance to Executive Vice President for Administration and Finance.
MAPP 02.02.04 is being submitted as a housekeeping change.
MAPP 02.03.06 - Employment Eligibility Verification Form I-9
[New MAPP Procedure]
Office of Human
Resources
This new MAPP was initially reviewed in October, 2010, but was not approved. This is a new review cycle for
MAPP 02.03.06.
MAPP 02.04.06 - Reduction
in Force
Office of Human Resources
Applied revised MAPP template and added new Revision Log. Changed Affirmative Action to Equal Employment Opportunity throughout text to reflect current organizational structure. Redefined "regular employee" in Section II to emphasize nonfaculty positions of at least 20 hours a week, excluding student status. Removed information concerning specific plan review in Section V.B. Added General Counsel to the administrative channels in Section V.C. Removed the reason to bypass RIF employees that did not work in the administrative unit looking for personnel in Section VII.C.2. Redlined Section VIII, Appeal Process. Added MAPP 02.07.01 to Section XI, References. Provided minor redlines to RIF Checklist (Addendum A).
MAPP 02.05.01 - Access
To/Maintainance of
Personnel Records
Office of Human Resources
Applied revised MAPP template and added new Revision Log. Added links to all documents and web sites throughout the procedure. Added Student Employee to Section II.B. Removed beneficiary insurance coverage from personnel file maintenance in Section III.A.2; other changes are to be made through employee self service or sent in writing. Removed
Section III.B.4 on each department maintaining personnel files. If an employee or designated representation requests a copy of any documentation, they may be required to pay a copying charge. In Section IV.B.2, all requests for student information require prior authorization for release via FERPA. Emergency contact information can be excluded from public access. Changed the responsible party to the AVP for Finance. Changed the title for the EVP for Administration and Finance for approval. Added FERPA to Section VII, References. Removed Index Terms.
MAPP 05.02.02 - Official Functions and Discretionary Expenditures
Office of Finance
and Accounting
Added note to Section VI.A.1 on faculty member reimbursements approval by their academic supervisor, regardless of funding source, per Internal Audit Report
AR2012-17.

MAPP 05.02.02 is being submitted as a housekeeping change.
MAPP 05.04.02 - Reconciliation of General Ledger Cost Center
Balances
Office of Finance
and Accounting
Added information on length of time between cost center verifications in Sections III.A, III.B, and III.D. Added Section III.C.5 on the component controller approving alternative verification procedures. Added Sections III.E and Section III.F on cost center verification procedure responsibilities and time frames for reviews. Verification worksheets became Verification Reports throughout the procedure. In Section III.G, indicated the retention period for all cost center verification reports, logs and e-mails.
MAPP 07.03.01 - Emergency Management Policy
Office of Public
Safety
Applied revised MAPP template and added new revision log. Changed MAPP number from 06.01.01 to MAPP 07.03.01, and Section from Safety to Public Safety. Removed Section I.B. Testing of the Emergency Management System is once a month per Section I.C. Changed the EMT Leader to the University Incident Commander (UIC) throughout the procedure. Revised Section III.E with different level requirements. Added Section III.J on Recovery and Section III.L on Response. Deleted Section III.Q on University Level of Readiness. Revised Section IV on the Emergency Management Team to reflect current requirements. Added Section V.B.2.c and d on emergency messages via social media and the Outdoor Warning Siren System. Changed responsible party to AVP for Public Safety and Security. Added UH Emergency Operations Center web site to Section IX, References. Deleted all Addendums and Index Terms.
MAPP 07.03.02 - Business Continuity Planning
Office of Public
Safety
Added revised MAPP template and new Revision Log. Renumbered the MAPP from 01.03.03 to 07.03.02. Rewrote procedure to reflect current operating requirements, adding definitions and references. Changed the review period from every three years on or before September 1st to every three years on or before March 31st.


Please note that the policies contained in this section are not official. The changes have been submitted to University Policies and Procedures and are currently under review. To review official Manual of Administrative Policies and Procedures documentation, go to
http://www.uh.edu/policyservices/mapp.





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